Project Coordinator, Finance & Administration

The Project Coordinator serves as a member of a project team and provides administrative and project support by performing administrative tasks, serving as a lead in communicating with stakeholders, managing timelines, and ensuring project deliverables are executed and handled successfully. This position may use project management software, directly connecting them to project managers and stakeholders.

This position will provide receptionist support for the Mount Washington Office (MTW) and will be responsible for maintaining the supplies and facilities that support staff located at MTW.

Specific Duties & Responsibilities

• Provide assistance and support to the project team in the development of project documents such as budgets, schedules, scope statements, and plans.
• Monitor progress of projects and report the status to the project team and provide detailed updates to project managers or other stakeholders.
• Ensure the availability of supplies and resources needed to complete project tasks on time and within budget.
• Collect and organize reports, invoices, contracts, and other financial files.
• Plan project meetings and organize necessary logistics for the team.
• Perform billing and bookkeeping tasks; may order office supplies
• Oversee and coordinate the project procurement process.
• Meet with project clients to assess their needs and further define project requirements.
• Coordinate the allocation of project resources.
• Assign tasks to project team members and ensure they understand project milestones and deliverables.
• Serve as the liaison between the project team and clients/stakeholders throughout the project life cycle
• Encourage and foster cross-collaboration to assist the project team in the completion of tasks and the production of assigned deliverables.
• Other duties as assigned.

In addition to the duties described above, the Project Coordinator will:

• Lead space management and space allocation efforts by working closely with the Associate Director of Finance & Administration and TMHR leadership to accommodate space requirements for incoming staff to reallocate space based on teams' needs.
• Coordinate and support various MTW-related committees, including engagement initiatives (e.g., fun committee) and safety committees.
• Partner closely with the property management team to address space-related matters and communicate updates effectively to leadership and staff.
• Support and help coordinate the OAS transition and move to the new space.

Minimum Qualifications

• Bachelor's degree.
• One year of related administrative experience, including project coordination or management.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Project Coordinator

Job Posting Title (Working Title): Project Coordinator, Finance & Administration

Role/Level/Range: ATP/03/PB

Starting Salary Range: Minimum: $46,200- Maximum: $80,000; targeted salary: $55,000; commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status: Non-Exempt

Location: Mount Washington Campus

Department name: 10001643-Finance

Personnel area: University Administration