Project Manager, Office of the Provost and Vice-President, Academic

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Title

Project Manager, Office of the Provost and Vice-President, Academic

Department

UBCO | Academic Strategic Initiatives | Office of the Provost and Vice-President Academic

Compensation Range

$5,791.00 - $8,323.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

April 19, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

April 20, 2026

 

 

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary:

The Project Manager manages and supports a broad range of strategic initiatives within the Office of the Provost and Vice-President, Academic. The role manages awards administration and event operations, overseeing the planning, logistics, communications, and successful delivery of the Provost Office’s annual and recurring recognition programs. Core responsibilities include establishing goals and requirements for these recurring initiatives, developing and tracking project plans and schedules, monitoring resources and budgets, and facilitating engagement with a diverse range of stakeholders to ensure deliverables and timelines are met.

In addition, the Project Manager provides essential project management support on selected projects across the Provost Office portfolio. This includes maintaining accurate project documentation, coordinating communications within project teams, preparing meeting materials, tracking decisions and action items, and supporting effective collaboration across units. Strong communication, relationship‑building, and organizational skills are central to the role, ensuring productive connections with students, faculty, staff, and external partners.

Organizational Status:

This position reports to the Executive Director, Academic Strategic Initiatives and works collaboratively with Provost Office staff, faculty, and other campus partners as needed.

Work Performed:

Project Planning and Coordination

• Plans, coordinates, and delivers Provost Office events and recognition programs, overseeing logistics, timelines, communications, and stakeholder participation.

• Manages projects across the full life cycle, from initiation through closure, by defining scope and requirements, and developing comprehensive project plans (objectives, timelines, work plans and resource needs) in collaboration with Provost Office partners.

• Monitors project progress by maintaining schedules, tracking milestones and deliverables, identifying risks or delays, and taking necessary action to ensure project targets are met.

• Oversees the effective use of project resources, systems, and processes to support efficient and smooth project delivery.

• Plans and facilitates project meetings and team coordination, including preparing agendas, tracking decisions and action items, documenting outcomes, and ensuring timely follow-through.

Communication and Engagement

• Liaises with project team members, campus partners, vendors, and other stakeholders to coordinate project activities, logistics, and information flow.

• Creates and maintains project communication channels to support timely, clear, and consistent information‑sharing.

• Conducts stakeholder analysis and engagement planning, building and maintaining strong and productive working relationships with internal and external partners.

• Collects, analyzes, and synthesizes information from stakeholder engagement, research, and best practices to inform project recommendations and decision-making.

Records Management

• Prepares and maintains project documentation, including status reports, briefing notes, decision records, and recommendations for project sponsors and leadership.

• Coordinates the collection, organization, and archiving of project documentation to ensure accurate records and accessibility for future reference.

• Reviews project outcomes by Identifying trends, exceptions, and variances against expected results to support informed decision‑making and continuous improvement.

• Assesses and recommends improvements to project procedures, operational methods, and processes to enhance efficiency and consistency in project delivery.

General

• Performs other related duties as required.

• The position requires some on-site, in-person work and offers the possibility of a hybrid work arrangement, at the discretion of the Executive Director, Academic Strategic Projects.

Consequence of Error/Judgement:

Inaccurate documentation, missed communications, or delays in tracking project tasks may hinder project progress, compromise the quality of deliverables, and negatively impact Provost Office operations. Errors may result in inefficiencies, repeated work, and challenges meeting timelines or stakeholder expectations.

Supervision Received:

This position reports to the Executive Director, Academic Strategic Initiative. Work is reviewed for accuracy, completeness, and adherence to established procedures and timelines.

Supervision Given:

May hire, train, develop, and manage student staff/volunteers on a project basis.

Minimum Qualifications:

• Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.

Preferred Qualifications:

• Experience working and reporting within a post-secondary institution, with an understanding of UBC systems and structures.

• Strong written and verbal communication skills, with the ability to create clear summary, review, and project documents.

• Excellent record‑keeping, documentation, and project‑tracking skills.

• Demonstrated interpersonal skills, including the ability to build rapport and work effectively with diverse groups of students, staff, faculty, and community partners.

• Ability to work both independently and collaboratively in a team environment.

• Ability to manage multiple tasks, adapt to changing priorities in a dynamic work environment, and handle stress effectively.

• Ability to meet tight deadlines while producing high‑quality work, supported by strong initiative, planning, and time‑management skills.

• Strong analytical, facilitative, problem‑solving, and critical‑thinking abilities, including proactively identifying and addressing challenges.

• Proficiency with essential software tools (e.g., word processing, spreadsheets, email) and other technologies relevant to the role.

• Strategic thinking, planning, and project‑management capabilities.