Executive Assistant

As the global leader in high-speed connectivity, Ciena is committed to a people-first approach. Our teams enjoy a culture focused on prioritizing a flexible work environment that empowers individual growth, well-being, and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

We’re looking for a highly experienced Executive Assistant to support the APJI Head of Sales as well as CTO- VP of Sales Engineering, both based in Singapore. This is a high-visibility, strategic support role in a fast-paced, international environment—managing calendars across time zones, coordinating travel, supporting executive-level meetings, and partnering with other senior leaders. There’s also scope to contribute to presentations, research, and other strategic initiatives.

How You Will Contribute:

You will:

• Manage confidential communications, calls, and sensitive information with discretion.

• Coordinate complex national and international travel.

• Maintain a dynamic executive calendar, balancing work priorities, time zones, and personal commitments.

• Plan and organize internal and external meetings, events, and visitor engagements (customers, partners, suppliers).

• Collaborate with other executive assistants to align calendars and priorities.

• Prepare agendas, presentations, and research materials for key meetings.

• Handle expense reports and administrative documentation.

• Assist with compliance submissions and deadlines.

• Provide ad-hoc support to senior executives as needed.

What We’re Looking For

• Bachelor’s or Master’s degree (or equivalent).

• Proven experience providing executive-level support in a fast-paced environment.

• Exceptional written and verbal communication skills.

• High discretion, judgment, and sensitivity when handling confidential matters.

• Composed under pressure and able to think quickly and clearly.

• Self-motivated, proactive, and able to work independently.

• Highly organized, detail-oriented, and flexible with shifting priorities.

• Business-savvy and culturally aware in a global environment.

• Proficient in Excel and powerpoint besides other MS Office;

• Familiarity with Zoom, Teams, Workday, and Oracle preferred.

• Strong relationship-building skills, excellent listening, and a sense of humor.

• Willing to travel occasionally (<10%).

Ciena is known for its flexible and inclusive culture, strong focus on employee well-being and development, and competitive compensation, including equity at relevant levels.

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At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard.  Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.

Ciena is an Equal Opportunity Employer, including disability and protected veteran status.

If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.