Purchasing Clerk

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Job Summary:

The Purchasing Clerk I provides a wide variety of clerical accounts payable, receiving and administration support. The Purchasing Clerk I uploads documents and maintains accurate records for all locations to include Farm Nutrients and Artisan Kitchens. This position will also provide backup assistance for the Procurement Manager and Procurement Specialist, preparing purchase orders, maintaining purchasing files and effectively communicating with personnel and suppliers to ensure Rembrandt receives exactly what was ordered.Additionally, the Purchasing Clerk I will answers supplier and partner inquiries regarding set up, insurance reporting keeping accurate records of COI’s, contracts, and vehicle licensing This position plays a pivotal role in organizational communication and will need to work positively across a variety of business segments while remaining detail-oriented and timely.

Duties and Responsibilities:

• Verifies supplier documentation to ensure all necessary documents are on file
• Obtains updated supplier documentation which complies with minimum requirements
• Tracks order progress and investigate order issues
• Ensures supplies reach the correct destination in a timely manner
• Communicates order delays or shortages with internal personnel and rectifies issues caused by delays or shortages
• Receives orders as they arrive, distribute to requester
• Pulls SAP reports to collect usage/ordering data
• Performs research activities to identify cost saving opportunities
• Tracks pricing of products to identify cost saving opportunities
• Creates and processes SAP items to ensure proper payment and/or approve invoices for payment
• Tracks and maintains copies of certifications, standard operating procedures and any other documentation assigned to ensure continuity in the supply chain process
• Establishes and maintains collaborating relationships with coworkers, customers, suppliers and supply chain staff
• Performs routine clerical duties, including data entry, receiving, and assisting co-workers
• Supports the daily procurement functions
• Perform back up duties for other Procurement staff as needed

Backup:

• This position will be backed up by the Procurement Specialist, or Procurement Manager

Knowledge, Skills and Abilities:

Required:

• Computer Skills: Word, Excel, Outlook, PowerPoint, Internet, SAP BeOne, AE
• Good working knowledge of administrative procedures, as well as various computer applications and programs
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Attention to details, multi-tasking and organizational skills, rational and analytic thinking
• Ability to read, understand and effectively communicate information through writing and speaking so others will understand
• Public relation skills and phone etiquette
• Self-starter and team oriented
• Promote teamwork and developing strong relationships with co-workers
• Good oral and written communication skills
• Highly organized and efficient in time management
• Ability to perform well without close supervision

Preferred:

• Experience in a team environment
• Administrative or clerical experience

Equipment:

• Office equipment: fax, copier, computers, printers, calculators

Universal Expectations:

• Follows all Safety, Biosecurity, Environmental, and Animal Welfare Procedures
• Ensures compliance with and follows all OSHA and REI safety regulations and procedures
• Ensures that all care is provided with respect to customer, client and co-workers’ rights
• Ensures a safe and clean work environment
• Maintains confidentiality with all business information
• Adheres to work schedules in completing and performing assigned tasks
• Take appropriate action to ensure the integrity and sustained certification of the SQF system.
• Responsible for reporting and taking any necessary action to prevent food safety and food quality problems from occurring.
• Responsible for following and enforcing procedures outlined in the Food Safety Plan and the Food Quality Plan and any other programs that support the SQF system and other 3rd party audits
• Performs other tasks assigned