Receptionist / Admin Coordinator

Highland Homes, a successful Florida homebuilder, is now hiring a Receptionist/Administrative Coordinator! The ideal candidate is driven to improve customer satisfaction and internal relationships through strong coordination of administrative and closing processes.

The Receptionist/Administrative Coordinator is based at our corporate office in Lakeland, Florida, with regular hours scheduled Monday-Friday from 8 a.m. to 5 p.m.

RESPONSIBILITIES CURRENTLY INCLUDE:

• Receptionist
  • Answers phones and greets incoming guests in a friendly manner.
  • Handles mail and package distribution and delivers mail to the post office and package delivery drop-off boxes.
  • Responsible for maintaining and organizing public areas.
  • Orders, organizes and maintains office supplies.
• Administrative Coordinator
  • Scanning/saving Closing documentation (CD’s, Builder Docs, etc)
  • Handling mailbox keys
  • Handling CP title orders

QUALIFICATIONS:

• At least 2 years of administrative experience preferred
• Must be able to manage confidential information, prioritize tasks, coordinate with other staff/agencies, and take ownership to successfully handle tasks and meet deadlines
• Excellent written and verbal communication skills with attention to details and consistency a must
• Proficient in the use of Microsoft Word, Outlook and Excel
• Basic computer skills and the ability to learn new software programs like PSClient
• Works well in a team environment, as well as independently
• Adaptability to task deadlines in an ever-changing business industry

BENEFITS:

• Competitive salary
• Health, dental, and life insurance
• 401K matching
• Holidays and Paid Time Off
• Bi-annual team building events and activities
• Opportunity for advancement

Business Unit -

Highland Homes