Academic Coordinator, Writing Program and Journalism Program

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

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A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

The Academic Coordinator collaborates with the Directors of the Writing Program and Journalism Program to support the academic and community missions of each unit. The Academic Coordinator helps to manage programming initiatives and provides administrative and logistical assistance for both units.

*This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Job Description

Essential Functions:

• Manages the daily operation of the Writing Program and Journalism Program (i.e., answering phones and program emails, staffing reception desk, and ordering supplies); provides other general administrative and logistical support to Directors, faculty, and students.

• Assists with development and implementation of Writing and Journalism Program initiatives.

• Collaborates with Directors to create course schedules, manage the schedule build process, publicize courses, and manage classroom assignments and course material adoptions. Provides on-demand assistance with course section revisions in Workday during the registration period.

• Supports Directors with enrollment, minor declaration, graduation, and registration processes for students in each program of study and for the first-year writing requirement. 

• Maintains and updates email listservs and Google Calendars for both units.

• Coordinates office assignments for all Writing and Journalism Program faculty, including procuring technology, furniture, and keys where applicable.

• Manages classroom usage through EMS (room scheduling system) and assists with maintaining classroom space and technology.

• Creates and disseminates regular newsletters for faculty in the Writing and Journalism Programs.

• Organizes logistics for recruitment of permanent, visiting, and adjunct faculty and manages their administrative onboarding into both units.

• Administers all program funds; tracks and monitors expenses; reviews program credit card transactions; reconciles general ledger on a monthly basis and submits journal entries as needed.

• Maintains records related to curriculum (e.g. course syllabi), program meetings, promotion and review, professional development, course evaluations, minors, awards, etc.

• Coordinates faculty and student events (e.g., meetings, retreats, and receptions).

• Coordinates outreach activities involving students and faculty (e.g. major/minor fair, orientation open houses, speaker events, etc).

• Creates and disseminates publicity materials (e.g., emails, flyers, and brochures) for programs’ events. 

• Maintains and updates each program’s website and social media presence, where applicable.

• Collects and organizes data to assist Program Directors with research and assessment. Assists both directors with annual reports as requested.

• Acts as Departmental Property Administrator (DPA) and maintains log of fixed assets within the program.

• Serves as program Business Administrator and attends meetings in order to stay up to date on Financial Services policies & procedures and shares information & policy changes with other members of the program.

• Maintains and organizes Writing and Journalism Program electronic and paper records.

• Develops and maintains reference materials for Writing and Journalism faculty.

• Assists the Directors with the logistics of faculty review and promotion processes.

• Liaises with counterparts in relevant campus units and represents units in appropriate contexts.

• Supports partnerships with scholarly and community organizations and academic institutions; fosters relationships across the University by collaborating with other offices.

• Performs other functions as required.

Required Education, Knowledge, Skills, Abilities:

• Bachelor’s degree and two to three years of relevant work experience, or an equivalent combination of education and experience.

• Strong interpersonal skills and the ability to interact with multiple constituencies of diverse identities and backgrounds.

• Demonstrated ability in problem solving and conflict resolution.

• Ability to collaborate, build strong relationships, and align project work with University’s larger mission.

• Proven success managing an organization’s communications.

• Excellent communication and time management skills.

• Proficiency in Microsoft Office (or Google Workspace), Adobe Creative, WordPress, Workday, and other relevant software.

• Ability to handle sensitive information in a confidential manner.

• Ability to organize workflow and coordinate activities.

• Ability to maintain effective relationships with colleagues and students.

Additional Job Description

Accountabilities: 

Works under limited supervision. Reports directly to the Director of the Writing Program. Pro-Active in seeking out tasks and assignments. Commitment to position and the mission of the Programs and the University.

Physical Requirements:

Sedentary work primarily involving sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. 

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

 

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.