Procure-to-Pay Coordinator - Part Time

Sanford Health is one of the largest and fastest-growing not-for-profit health systems in the United States. We’re proud to offer many development and advancement opportunities to our nearly 50,000 members of the Sanford Family who are dedicated to the work of health and healing across our broad footprint. 

Work Shift:

Day (United States of America)

Scheduled Weekly Hours:

20

Salary Range: $16.00 - $25.50

Union Position:

No

Department Details

We offer a flexible schedule Monday-Friday days working approximately 22 hours per week.

Summary

The Supply Chain Procure to Pay Coordinator supports the full lifecycle of transportation and freight-related invoicing across the enterprise. This role ensures accurate cost center coding, PO alignment, and vendor compliance with negotiated freight terms. The coordinator maintains a reliable freight management process, partners closely all Procure to Pay functions, and helps safeguard accurate financial activity across multiple operating systems.

Job Description

The Procure to Pay Coordinator manages the full life cycle of freight and transportation invoice processing across the enterprise. This includes reviewing UPS and FedEx invoices, validating each line for accuracy, and confirming that cost centers and service details are complete. The coordinator investigates missing information, resolves discrepancies, and disputes incorrect charges or service failures with the carriers. The role also oversees LTL freight invoices by confirming that item quantities align with purchase order records and that charges follow negotiated terms before coding them for payment.

This position is responsible for reconciling data across systems and large datasets. The coordinator uses Power BI to extract and compare information from Lawson against extensive Excel-based FedEx files to ensure purchase order and cost center alignment. When mismatches occur, the coordinator researches the issue using PO documentation, vendor information, and input from internal stakeholders.

The coordinator handles invoice coding and submission for a variety of transportation-related expenses. This includes assigning cost centers to rental car invoices and resolving incomplete information by collaborating with the Sanford Travel Program or contacting involved employees. Once invoices are coded, the coordinator prepares upload files and submits them to Accounts Payable, then monitors Lawson payment and remittance data to confirm that processing is complete and accurate.

Because the role works across multiple financial platforms, the coordinator uses established crosswalks to translate cost center information. The position requires regular navigation across platforms to locate purchase orders, review comments and delivery dates, and verify payment status.

The coordinator also supports Sanford’s freight management program by monitoring vendor compliance with negotiated freight terms and identifying trends that signal operational or compliance risks. Recurring discrepancies, dispute patterns, and systemic issues are elevated to leadership for review and action.

• Communicates well downward, upward, and outward.

• Takes a mindful approach to anticipated communications with colleagues and customers/clients.

• Presents a positive attitude and job proficiency, striving to bring ones' best self to work each day.

• Identifies key objectives, phases, and deliverables of each project within a program.

• Monitor suppliers' activities to assess performance in meeting quality or delivery requirements.

• Other duties as assigned by manager’s discretion.

Qualifications

High school diploma or equivalent required. Associate’s degree in business, supply chain, accounting, or related field preferred.

Experience with transportation or freight invoicing, supply chain operations, or accounts payable is helpful.

Sanford is an EEO/AA Employer M/F/Disability/Vet. 

If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-673-0854 or send an email to talent@sanfordhealth.org.