Event & Marketing Specialist

General Summary

The Event & Marketing Specialist is responsible for supporting the event & production marketing efforts including all aspects of studio custom animation production and studio special projects for the Marketing team. The Event & Marketing Specialist also manages relationships with external partners and acts as a studio ambassador with the public.

*This will be a temporary 6-month position.

Job Functions

• Coordinate daily with Event & Production Marketing Sr Manager to prioritize tasks, provide follow-up and reminders on action items, take detailed meeting notes, print internal requests, and distribute to appropriate parties.
• Manage department calendar, department Procurify purchases, schedule meetings, and project milestones.
• Prepare physical assets, sets, crew schedules, and swag for VIP studio tours.
• Track all display assets for in-house marketing use, and coordinate necessary repairs with relevant marketing team members and archivists.
• Track graphics, AV, and copy updates for exhibitions.
• Prepare puppets and handle set crate moving/opening/prepping to travel.
• Travel for exhibitions and events, participate in load-in/load-out, and act as a brand ambassador when attending off-site events; manage small install teams as needed.
• Assist with on stage marketing content production, both live action and animation.
• Work across concurrent projects to manage external partnerships and track data flow, project management updates, and shipping logistics.
• Partner with Archive department to assist in identifying appropriate assets for a wide range of use, both internally and externally.

Qualifications

• 2-3+ years’ experience with events and/or marketing; entertainment industry experience preferred.
• Proficient with MS Suite and Adobe Creative Suite.
• Experience with Air Table, Google docs, and ShotGrid.
• Strong planning, time management, and organizational skills with meticulous attention to detail.
• Demonstrated ability to prioritize, including coordinating across multiple projects running concurrently, able to work well under pressure while meeting tight deadlines (e.g., live events).
• Excellent interpersonal skills with the ability to communicate and interact with all internal departments and external agencies.
• Ability to use discretion, sound judgment, and maintain confidentiality at all times.
• Strong written and verbal communication skills.
• Ability to work individually and as part of a team.
• Ability to use small power tools.
• Ability to travel, both domestically and internationally, for exhibition and event installations.

Location

On-site in Hillsboro, OR

Salary

Salary is commensurate with skills and experience.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 35 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.