Executive Assistant & Communications Partner

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Lisbon, Portugal, Madrid - Lafinca, Milano, Italy, São Paulo, Brazil, Zug, Switzerland

Job Description:

About the Role

We are seeking a high-impact Executive Assistant & Communications Partner to support the VP & CIO EMEA Innovative Medicine Business Technology. This role combining strategic calendar and operational management with a strong communications, people, and culture focus.

The role acts as a trusted partner to the CIO, ensuring seamless execution of priorities, effective leadership communications, and strong engagement across the EMEA technology organization—fully anchored in the Johnson & Johnson Credo.

Key Responsibilities

Executive & Strategic Support

• Act as the primary Executive Assistant to the VP & CIO EMEA, managing complex calendars, priorities, travel, and meeting logistics across multiple time zones.

• Prepare and coordinate agendas, materials, presentations, and follow-ups for executive, leadership, and board-level meetings.

• Anticipate needs, manage sensitive information with discretion, and enable effective decision-making through strong preparation and organization.

• Track key commitments, actions, and milestones across strategic initiatives.

Communications & Leadership Enablement

• Partner with the VP & CIO EMEA on internal communications, ensuring clear, consistent, and impactful messaging.

• Draft, review, and coordinate communications such as:

  • Leadership messages and updates

  • Town hall content and storytelling

  • Strategy cascades and key announcements

• Ensure alignment of communications with J&J Credo values, leadership behaviors, and enterprise priorities.

• Coordinate communication calendars and ensure timely delivery across channels.

People, Credo & Culture Activities

• Support and coordinate activities related to:

  • Credo engagement

  • People & culture initiatives

  • Inclusion, engagement, and recognition moments

• Partner with People/HR teams to support leadership forums, engagement surveys, and follow-up actions.

• Help organize leadership offsites, team events, recognition initiatives, and learning moments.

• Act as a connector across the EMEA technology leadership team, fostering collaboration, transparency, and engagement.

Operational Excellence & Governance

• Support rhythm-of-the-business activities (QBRs, planning cycles, operating reviews).

• Coordinate across regions, countries, and global teams to ensure smooth execution of initiatives.

• Maintain structure, documentation, and follow-up on key leadership processes.

Qualifications & Experience

• Proven experience as an Executive Assistant supporting senior leaders (VP, SVP, CIO, or equivalent) in a complex, global environment.

• Strong experience or demonstrated capability in communications, people engagement, or internal communications.

• Excellent organizational, prioritization, and stakeholder management skills.

• Strong written and verbal communication skills.

• High level of professionalism, discretion, and emotional intelligence.

• Ability to work independently, anticipate needs, and operate with a proactive mindset.

• Comfortable working across cultures, geographies, and time zones.

• Good level of AI literacy to drive effectiveness and agility

 

Preferred Skills

• Experience in large, matrixed organizations.

• Exposure to technology, digital, or transformation environments is a plus.

• Experience supporting leadership or culture initiatives (Credo, engagement, DEI, learning, recognition).

• Fluency in English required; additional languages (Spanish or Portuguese) are a strong plus.

Why This Role Matters

This role is a force multiplier for the VP & CIO EMEA and the broader leadership team—enabling focus, clarity, and impact. It plays a key role in shaping how leadership shows up, how messages land, and how people feel connected to purpose, strategy, and each other.

Values & Culture

At Johnson & Johnson, our Credo guides everything we do. This role is central to reinforcing our values, strengthening engagement, and ensuring we lead with integrity, care, and impact.

 

 

 

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Behavior, Business Writing, Communication, Customer Centricity, Data Capturing, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Presentation Development, Process Oriented, Professional Ethics, Teamwork, Travel Planning, Typing