Payroll Assistant

The Payroll Operations Assistant supports the end-to-end payroll process for multiple clients, ensuring accurate, timely, and compliant payroll execution. This role involves validating employee data, auditing time and attendance records, processing payroll adjustments, and maintaining detailed documentation within internal systems. The ideal candidate is highly detail-oriented, organized, and comfortable working in a fast-paced, deadline-driven environment. Key Responsibilities Payroll Processing Support

• Assist with the preparation and processing of payroll for assigned clients.
• Prepare and process employee termination checks in accordance with client guidelines and payroll schedules.
• Support off-cycle payroll runs, corrections, and payment adjustments.
• Update employee pay information, including salary or hourly rate changes, deductions, bonuses, and reimbursements.
• Ensure payroll data is accurate before submission and resolve discrepancies promptly. Timekeeping & Attendance Management
• Monitor employee timecards daily to ensure accuracy and completeness.
• Send timely email reminders to managers regarding missing, incorrect, or unapproved time entries.
• Audit timekeeping data to identify inconsistencies or unusual patterns and take corrective action.
• Review and process PTO and leave requests in alignment with client-specific policies. Reporting & Documentation
• Run payroll, timekeeping, and audit reports for internal review or client requests.
• Accurately document all payroll changes, adjustments, and employee data updates.
• Maintain task tracking and status updates using ClickUp or other project management tools.
• Ensure documentation is complete, organized, and audit-ready. Compliance & Quality Control
• Ensure payroll processing complies with internal policies, labor regulations, and client requirements.
• Identify risks, inconsistencies, or anomalies in payroll and timekeeping data and escalate issues as needed.
• Support internal audits and compliance reviews by maintaining thorough records. Required Skills & Qualifications
• Previous experience in payroll support, HR operations, administrative roles, or a related field is preferred.
• Strong attention to detail and ability to handle sensitive and confidential information.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Proficiency with spreadsheets (Excel/Google Sheets), payroll systems, and project management tools (e.g., ClickUp).
• Strong written and verbal communication skills.
• Intermediate to advanced English proficiency (depending on client needs).
• High level of accuracy, accountability, and ownership of work.
• Problem-solving mindset with strong critical thinking skills.
• Proactive communication and follow-up skills.
• Ability to work independently as well as collaboratively within a team.

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