Facilities Coordinator

About Us:

 

Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.

How We Work:

At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values: 

Bold in how we dream and innovate

Responsive to feedback, challenges and opportunities

Accountable for results and best in class outcomes

Visionary in future focused problem-solving

Exceptional in execution and impact

The Role

The Facilities Coordinator role reports to the Facilities Manager and works closely with the Draper Office Manager.

Primary Responsibilities

• Identify and report building-related issues (e.g., HVAC, lighting, custodial services) to building management for resolution, and support office service needs including vending, document destruction, and furniture installations.
• Maintain office readiness by managing supplies, receiving deliveries, preparing new-hire workstations, and supporting meeting and conference room setup and reset.
• Submit, track, and follow up on building and office repair work orders through the building management system.
• Monitor and resolve employee Facilities requests submitted through Jira in accordance with established SLA requirements.
• Collaborate with cross-functional teams to build effective working relationships and support timely execution of company objectives.
• Serve as a primary point of contact for internal stakeholders, vendors, and service providers to ensure effective coordination and service delivery.
• Support Facilities procurement activities by assisting with vendor onboarding and creating purchase orders in accordance with company policies.
• Coordinate vendor services and repairs for office equipment, including printers and copiers.
• Plan and support employee moves while maintaining accurate space-planning data.
• Maintain Facilities documentation, standard operating procedures (SOPs), and SharePoint pages.
• Conduct regular space inspections to help ensure functionality, safety, and appearance standards are maintained.
• Support safety, security, and compliance initiatives, including fire drills, workplace safety walkthroughs, regular collaboration with Global Safety & Security, and coordination with building management as needed.
• Provide support for all company-sponsored employee events, including setup, teardown, and coordination for onsite and off-site activities; assist with operational reporting, audits, cost tracking, and reception desk coverage.

Skills & Qualifications

• Associate’s degree or 4-year college degree preferred, or equivalent practical experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, SharePoint) and Jira; experience with space-planning or procurement software is a plus.
• Strong written and verbal communication skills, with the ability to interact professionally with employees, vendors, and contractors.
• Demonstrated customer service orientation with a collaborative, solution-focused approach.
• Self-starter and collaborative team player with strong organizational, time-management, and attention-to-detail skills.

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• Ability to proactively troubleshoot issues and follow tasks through to resolution.

Abilities

• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Ability to follow oral and written instructions and adapt to changing business needs.

Working Conditions

• In-office role requiring regular movement, including standing, walking, bending, and reaching.
• Occasional lifting related to deliveries and office supplies; most items are lightweight, with a maximum lifting requirement of up to 50 pounds.
• Schedule flexibility may be required, including occasional adjusted hours to support business

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Why Proofpoint?

At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:

• Competitive compensation

• Comprehensive benefits

• Career success on your terms

• Flexible work environment

• Annual wellness and community outreach days

• Always on recognition for your contributions

• Global collaboration and networking opportunities

 

Our Culture:

Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.

We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to accessibility@proofpoint.com.

 

How to Apply

Interested? Submit your application along with any supporting information- we can’t wait to hear from you!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.

Base Pay Ranges:

SF Bay Area, New York City Metro Area:

Base Pay Range: 67,800.00 - 99,440.00 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

Base Pay Range: 53,400.00 - 78,320.00 USD

All other cities and states excluding those listed above:

Base Pay Range: 51,400.00 - 75,350.00 USD