Senior Executive, Office Administration

Job Summary:

The Senior Office Administrator is responsible for overseeing the daily operations of the office, ensuring that administrative processes run smoothly and efficiently. This role involves managing office supplies, coordinating schedules, supporting staff, and serving as a point of contact for internal and external communications.

Work Place: Tuas Office

Job Responsibilities:

Office Management:

• Oversee daily office operations and ensure a productive work environment.
• Manage office supplies inventory, including ordering and restocking as necessary.
• Coordinate maintenance and repairs of office equipment and facilities.

Administrative Support:

• Provide high-level administrative support to management, including scheduling meetings, managing calendars, and preparing reports.
• Draft, edit, and distribute correspondence, presentations, and other documents as needed.
• Organize and coordinate travel arrangements, including itineraries, accommodations, and transportation.

Communication:

• Serve as the primary point of contact for internal and external communications.
• Handle inquiries and resolve issues in a professional manner.
• Maintain effective communication channels within the office.

Team Coordination:

• Assist in onboarding and training new administrative staff.
• Foster a collaborative and positive team environment.

Record Keeping:

• Maintain organized filing systems, both physical and electronic, ensuring easy access to important documents.
• Ensure the confidentiality and security of sensitive information, adhering to data protection regulations.
• Prepare and maintain accurate records of office activities, transactions, and communications.

Project Management:

• Assist in the planning and execution of special projects and initiatives as assigned by management.
• Coordinate logistics for events, meetings, and training sessions, ensuring all details are managed effectively.
• Monitor project timelines and deliverables, providing updates to management as needed.

Policy Development:

• Contribute to the development and implementation of office policies and procedures.
• Ensure compliance with company policies and legal regulations.
• Assist in the preparation of budgets and financial reports

Qualifications

• Diploma/ Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Minimum of 2 years of experience in office administration or a similar role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to work independently and collaboratively within a team environment.
• Strong problem-solving skills and attention to detail.

We offer competitive salaries, aligned with local market benchmarks and the specific scope and responsibilities of each role. Compensation is determined based skills relevant to the position, education and/or training.  We are committed to fair and equitable pay practices in accordance with applicable laws and regulations.