Sr. L&D Operations Specialist - Incentives

About Rivian Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. Role Summary Our ideal candidate has advanced proficiency in managing complex corporate learning management systems and data streams, with a proven track record of leading end-to-end program execution and compliance. This role serves as the primary project manager and compliance expert for government-funded training reimbursement programs, requiring meticulous data collection and a strategic relationship with the state as the key external compliance partner. The Sr. L&D Operations Specialist will work closely with Operations | Engineering L&D leadership to manage the operational lifecycle and maximize reimbursement opportunities. Responsibilities Strategic Systems & State Compliance Management Act as the primary point of contact for the state training reimbursement relationship (e.g., Illinois ETIP), managing all day-to-day interactions, compliance checks, and documentation submissions with the state as the critical external partner. Provide advanced administration and strategic oversight for multiple L&D systems (e.g., LMS, Guidepost, Smartsheet, Jira, etc.) to ensure data integrity and compliance with external government reporting requirements. Lead the intake, prioritization, and distribution process for complex training requests across systems, ensuring seamless data flow for audit readiness. Evaluate and make recommendations to Program Managers for vendor options and system integrations to enhance program efficiency and data accuracy for compliance. Manage the daily administration and compliance of all external vendor relationships, with a critical focus on the state government reimbursement program. Reimbursement & Compliance Management Lead the end-to-end execution of government training reimbursement programs, managing complex, multi-stakeholder documentation collection, organization, validation, and submission for maximum compliance and recovery. Maintain a rigorous, audit-ready archive of all supporting evidence, including trainee attendance records, certificates of completion, internal instructor wage verification, external vendor invoices, and proof of payment, ensuring all documentation aligns precisely with state reporting requirements. Prepare and submit accurate quarterly reimbursement packages, including all mandatory forms (e.g., Company Profile, Multi-Schedule, Master Training Roster, Expenditure Summary Report), ensuring critical alignment between training rosters and financial documentation. Develop and manage training reimbursement forecasts, proactively partnering with the business to identify and qualify eligible training opportunities to maximize program utilization. L&D Program and Content Development Design and develop complex and/or unique training guides, presentation decks, and program support documentation, with a strong focus on generating audit-ready compliance materials. Partner with L&D Program Managers to coordinate complex logistical and documentation requirements for major learning programs. Qualifications Degree in Business, Education, Analytics, HR or related area of study and 3+ years of experience or 5+ years of experience with proven success in a similar project management and compliance role. Working knowledge of training processes and content in automotive manufacturing. Expertise in the administration of corporate LMS structures and training tracking tools, with a focus on large-scale data integrity. Familiarity with adult learning principles, concepts as well as development technologies and modalities. Ability to create high-quality project deliverables with the use of brand guidelines, L&D standards and Microsoft Office, G-Suite, Jira, and analytics tools. Clear and concise verbal and presentation skills, strong problem solving and critical thinking skills, expertise in Excel and Google Sheets data manipulation. Ability to work effectively with senior stakeholders from various collaborating departments in a fast-paced, at times, ambiguous environment. Proven track record of operating independently, demonstrating strategic creativity, meticulous attention to detail, and managing multiple complex projects simultaneously. Ability to maintain composure in a dynamic environment working with large cohorts of learners. Ability to travel frequently between the Rivian Training Center and the Normal plant. Pay Disclosure The salary range for this role is $98,500 - $123,100 for Illinois based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs. The successful candidate may be eligible for annual performance bonus and equity awards. We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com. You can apply for this role through careers.rivian.com (or through internal-careers-rivian.icims.com if you are a current employee). This job is not expected to be closed any sooner than April 15th, 2026. Equal Opportunity Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com. Candidate Data Privacy Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please note that we are currently not accepting applications from third party application services. Strategic Systems & State Compliance Management Act as the primary point of contact for the state training reimbursement relationship (e.g., Illinois ETIP), managing all day-to-day interactions, compliance checks, and documentation submissions with the state as the critical external partner. Provide advanced administration and strategic oversight for multiple L&D systems (e.g., LMS, Guidepost, Smartsheet, Jira, etc.) to ensure data integrity and compliance with external government reporting requirements. Lead the intake, prioritization, and distribution process for complex training requests across systems, ensuring seamless data flow for audit readiness. Evaluate and make recommendations to Program Managers for vendor options and system integrations to enhance program efficiency and data accuracy for compliance. Manage the daily administration and compliance of all external vendor relationships, with a critical focus on the state government reimbursement program. Reimbursement & Compliance Management Lead the end-to-end execution of government training reimbursement programs, managing complex, multi-stakeholder documentation collection, organization, validation, and submission for maximum compliance and recovery. Maintain a rigorous, audit-ready archive of all supporting evidence, including trainee attendance records, certificates of completion, internal instructor wage verification, external vendor invoices, and proof of payment, ensuring all documentation aligns precisely with state reporting requirements. Prepare and submit accurate quarterly reimbursement packages, including all mandatory forms (e.g., Company Profile, Multi-Schedule, Master Training Roster, Expenditure Summary Report), ensuring critical alignment between training rosters and financial documentation. Develop and manage training reimbursement forecasts, proactively partnering with the business to identify and qualify eligible training opportunities to maximize program utilization. L&D Program and Content Development Design and develop complex and/or unique training guides, presentation decks, and program support documentation, with a strong focus on generating audit-ready compliance materials. Partner with L&D Program Managers to coordinate complex logistical and documentation requirements for major learning programs. Degree in Business, Education, Analytics, HR or related area of study and 3+ years of experience or 5+ years of experience with proven success in a similar project management and compliance role. Working knowledge of training processes and content in automotive manufacturing. Expertise in the administration of corporate LMS structures and training tracking tools, with a focus on large-scale data integrity. Familiarity with adult learning principles, concepts as well as development technologies and modalities. Ability to create high-quality project deliverables with the use of brand guidelines, L&D standards and Microsoft Office, G-Suite, Jira, and analytics tools. Clear and concise verbal and presentation skills, strong problem solving and critical thinking skills, expertise in Excel and Google Sheets data manipulation. Ability to work effectively with senior stakeholders from various collaborating departments in a fast-paced, at times, ambiguous environment. Proven track record of operating independently, demonstrating strategic creativity, meticulous attention to detail, and managing multiple complex projects simultaneously. Ability to maintain composure in a dynamic environment working with large cohorts of learners. Ability to travel frequently between the Rivian Training Center and the Normal plant.