Supply Chain Operations, Supervisor, Full-Time Days

Position Summary Facility: South Lake Hospital Location: Clermont, FL Status: Full-Time Department: Supply Chain Schedule: Days Title: Supervisor of Supply Chain #LI-JM1 “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you." Orlando Health South Lake Hospital is a comprehensive medical and surgical acute care facility serving the residents of Lake County as a trusted member of the community for over 75 years. Conveniently located in Clermont, the hospital’s dedicated team of physicians, nurses, clinicians and medical professionals is committed to delivering expert and compassionate care. Our efforts have earned us recognition as a national leader. Click Here to Learn About: South Lake Hospital ORLANDO HEALTH - BENEFITS & PERKS: Competitive Pay Evening, nights, and weekend shift differentials offered for qualifying positions. All Inclusive Benefits (start day one) Student loan repayment, tuition reimbursement, FREE college education programs, retirement savings, paid paternity leave, fertility benefits, back up elder and childcare, pet insurance, PTO/Holidays, and more for full time and part time employees. Employee-centric South Lake Hospital has been selected as one of the “Best Places to Work in Healthcare” by Modern Healthcare. The Supervisor-Supply Chain Operations is responsible for supervising the daily operations and activities of the supply chain warehouse and/or the procedural area ordering, as well as assigned staff. Oversees daily quality assurance checks, stocking levels, accuracy or distributor deliveries, and appropriate floor stocking at the designated facilities. Responsibilities Essential Functions • Assesses inventory levels and reviews the case schedule to determine inventory refill requirements. • Takes ownership of assignments; other duties as assigned or requested. Acting as the primary resource and support for the clinical colleagues in procedural/specialty areas. • Coordinates and conducts annual or bi-annual physical inventories and monthly cycle counts as directed by the Supply Chain Operations Manager. • Coordinates and documents all loaned or borrowed product to/from other departments or facilities. • Ensures the process is followed for the placed tissue tracking system at the individual facility, market or organization, as applicable. • Coordinates any product returns through vendors or the purchasing department, as needed. • Supervises the activity and closure of recall notifications and ensures action is taken where necessary. • Demonstrates a clear understanding of the supply acquisition process and serves as a resource to the Nursing Operations Manager for various departments. • Mentors, coaches, develops subordinates to accomplish department / facility goals. • Reports all discrepancies from primary distributor on Orlando Health discrepancy report and communicates with distributor. • Utilizes basic accounting principles related to inventory control and prepares reports or assessments as directed. • Ensures appropriate clinical systems are notified of item changes and additions. • Coordinates and monitors inventory and distribution. Prepares and maintains reports and records to ensure compliance. • Responsible for maintaining equipment and vehicles to ensure safe operations, where applicable. • Ensures that bin locations are accurate. • Ensures that sufficient supplies of all materials are readily available when needed for all procedures. This includes monitoring and reporting of inventory performance. • Supervises and coordinates the distribution of materials and supplies to ensure safe and timely delivery to the designated locations. • Institutes item review of expired and obsolete supplies. • Manages various human resources functions including hiring, timekeeping, work assignments, coaching plans, disciplinary actions and performance counseling. • Reconcile monthly the receipts and disbursements of inventory. • Meets with sales rep to resolve vendor related issues. • Manages procedural area vendors, ensuring they are in compliance with policies, procedures and appropriate credentials through the vendor credentialing system. • Effectively works with corporate for item adds/activations, contract issues, and Epic item integrity. • Physically receives product and verifies quantity received with packing slips. • Serves as the customer liaison for various department issues at the designated sites and works with the Supply Chain Operations Manager to optimize efficiencies and implement improvements. • Maintains the cleanliness, bin locations, par levels, and overall accuracy of the par areas; including shelving, carts and bins. • Responsible for appropriate staffing levels through scheduling, PTO approval, and new employee hires. • Capable of performing all aspects of the operational and automated procedures within the assigned department. This will include but are not limited to, order processing, requisitioning, receiving, report production, charging and crediting supplies to various departments and GL accounts. • Adheres to Orlando Health policy and procedures, mission statements, and professional standards. • Communicates and listens effectively with internal and external customers; effectively understands instructions and shares knowledge. Effectively works as a liaison for nursing departments. • Responsible for managing the preparation and process for annual or bi-annual inventory processes. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. • Performs all other duties as assigned. Other Related Functions • Ability to drive department owned vehicles. • Ability to act independently • Ability to review information and take action • Demonstrates initiative, dependability, and flexibility to work in a fast-paced work environment • Coordinates and assists with special projects and performs other duties as directed by the Supply Chain Operations Manager. • Fosters communication and teamwork between the Supply Chain and clinical/non-clinical departments. • Responsible for managing the invoices within the receiving queue and maintaining them at minimal levels. • Monitors self and staff performance through QA processes. • Facilitates with the Unit Based Educator, team member education, development and professional growth. • Demonstrates integrity, dedication and a caring attitude towards fellow team members. • Guards against any unethical business practice. • Promotes teamwork with Supply Chain peers and staff. • Demonstrates customer service orientation and sensitivity to the special demands of each team. • Maintains established corporate and departmental policies and procedures, goals, objectives, quality assurance, safety, and infection control guidelines. Qualifications Education/Training High school diploma or GED equivalent. Valid driver’s license. Strong verbal and communication skills. MS Office (Word, Outlook, and Excel) An Associate’s degree will substitute for two (2) years relevant experience. A Bachelor's degree will substitute for four (4) years relevant experience. Experience Eight (8) years of experience in warehouse or inventory management. At least two (2) years of leadership experience preferred. Experience with use of heavy equipment, such as forklift, pallet jack, dock equipment, etc., preferred. Essential Functions • Assesses inventory levels and reviews the case schedule to determine inventory refill requirements. • Takes ownership of assignments; other duties as assigned or requested. Acting as the primary resource and support for the clinical colleagues in procedural/specialty areas. • Coordinates and conducts annual or bi-annual physical inventories and monthly cycle counts as directed by the Supply Chain Operations Manager. • Coordinates and documents all loaned or borrowed product to/from other departments or facilities. • Ensures the process is followed for the placed tissue tracking system at the individual facility, market or organization, as applicable. • Coordinates any product returns through vendors or the purchasing department, as needed. • Supervises the activity and closure of recall notifications and ensures action is taken where necessary. • Demonstrates a clear understanding of the supply acquisition process and serves as a resource to the Nursing Operations Manager for various departments. • Mentors, coaches, develops subordinates to accomplish department / facility goals. • Reports all discrepancies from primary distributor on Orlando Health discrepancy report and communicates with distributor. • Utilizes basic accounting principles related to inventory control and prepares reports or assessments as directed. • Ensures appropriate clinical systems are notified of item changes and additions. • Coordinates and monitors inventory and distribution. Prepares and maintains reports and records to ensure compliance. • Responsible for maintaining equipment and vehicles to ensure safe operations, where applicable. • Ensures that bin locations are accurate. • Ensures that sufficient supplies of all materials are readily available when needed for all procedures. This includes monitoring and reporting of inventory performance. • Supervises and coordinates the distribution of materials and supplies to ensure safe and timely delivery to the designated locations. • Institutes item review of expired and obsolete supplies. • Manages various human resources functions including hiring, timekeeping, work assignments, coaching plans, disciplinary actions and performance counseling. • Reconcile monthly the receipts and disbursements of inventory. • Meets with sales rep to resolve vendor related issues. • Manages procedural area vendors, ensuring they are in compliance with policies, procedures and appropriate credentials through the vendor credentialing system. • Effectively works with corporate for item adds/activations, contract issues, and Epic item integrity. • Physically receives product and verifies quantity received with packing slips. • Serves as the customer liaison for various department issues at the designated sites and works with the Supply Chain Operations Manager to optimize efficiencies and implement improvements. • Maintains the cleanliness, bin locations, par levels, and overall accuracy of the par areas; including shelving, carts and bins. • Responsible for appropriate staffing levels through scheduling, PTO approval, and new employee hires. • Capable of performing all aspects of the operational and automated procedures within the assigned department. This will include but are not limited to, order processing, requisitioning, receiving, report production, charging and crediting supplies to various departments and GL accounts. • Adheres to Orlando Health policy and procedures, mission statements, and professional standards. • Communicates and listens effectively with internal and external customers; effectively understands instructions and shares knowledge. Effectively works as a liaison for nursing departments. • Responsible for managing the preparation and process for annual or bi-annual inventory processes. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. • Performs all other duties as assigned. Other Related Functions • Ability to drive department owned vehicles. • Ability to act independently • Ability to review information and take action • Demonstrates initiative, dependability, and flexibility to work in a fast-paced work environment • Coordinates and assists with special projects and performs other duties as directed by the Supply Chain Operations Manager. • Fosters communication and teamwork between the Supply Chain and clinical/non-clinical departments. • Responsible for managing the invoices within the receiving queue and maintaining them at minimal levels. • Monitors self and staff performance through QA processes. • Facilitates with the Unit Based Educator, team member education, development and professional growth. • Demonstrates integrity, dedication and a caring attitude towards fellow team members. • Guards against any unethical business practice. • Promotes teamwork with Supply Chain peers and staff. • Demonstrates customer service orientation and sensitivity to the special demands of each team. • Maintains established corporate and departmental policies and procedures, goals, objectives, quality assurance, safety, and infection control guidelines. Education/Training High school diploma or GED equivalent. Valid driver’s license. Strong verbal and communication skills. MS Office (Word, Outlook, and Excel) An Associate’s degree will substitute for two (2) years relevant experience. A Bachelor's degree will substitute for four (4) years relevant experience. Experience Eight (8) years of experience in warehouse or inventory management. At least two (2) years of leadership experience preferred. Experience with use of heavy equipment, such as forklift, pallet jack, dock equipment, etc., preferred.