Operations and Supply Chain Coordinator

About the role

The Operations & Supply Chain Coordinator is a versatile, hands-on operations role reporting to the Lab Manager and supporting the Quality, Manufacturing, Fermentation and R&D teams. An important focus for this position is with shipping, receiving, and procurement, with a strong focus on lab operations. This position is for someone that enjoys organizing workspaces and systems, finding and creating efficiencies, and taking on a variety of responsibilities. This person will be working with vendors, approving new suppliers and service vendors, and taking on day-to-day operations across all current and future departments.

This is a full-time onsite role. We're located in Berkeley, CA. Initially, we will only be considering applicants local to the area, but we may consider non-local candidates in the future.

What You’ll Do

This position is an operations role reporting to the Lab Manager and will work cross functionally supporting the lab and operations teams.

Shipping, Receiving, Procurement, and Inventory Control (50%)

1. Package and ship small production lot orders, ensuring proper labeling, CoAs, specifications, and traceability are in place under our ISO 9001 system.
2. Responsible for shipping and receiving materials between Aralez Bio and CMOs.
3. Maintain inventory of final products, raw materials, and consumables, by performing inventory checks, ordering, and updating the Inventory and Order Request systems.
4. Assist with sourcing materials, qualifying primary and secondary suppliers and maintaining approved supplier lists aligned with Quality.
5. Proactively resolve delays and logistical issues with vendors to ensure materials arrive on time.
6. Receive incoming deliveries throughout the day, distribute materials to the appropriate teams, coordinate returns in a timely manner, and keep the Production Procurement Log updated.
7. Be the contact for onsite vendors and receiving shipments.
8. Organize and maintain the shared consumable and raw material storage areas.
9. Pick up and drop off supplies and materials at offsite locations.

Operations, Project Support, and EHS (30%)

1. Support the lab manager with coordination and execution of operational and facility-related projects.
2. Maintain the equipment log, receive new equipment, and dispose of out-of-service items.
3. Perform weekly inspections of hazardous waste and report nonconformances.
4. Be responsible for the control and organization of documents such as equipment maintenance and calibration reports, hazardous waste manifests, and SDSs.
5. Provide operational support to the manufacturing team during critical periods.

Laboratory Functional Support (20%)

1. Support laboratory teams with routine tasks such as media preparation, material aliquoting, and regular glassware cleaning.
2. Assist with routine in-house preventative maintenance and calibration of equipment, such as thermocouples and cold storage units.
3. Coordinate with service vendors to schedule equipment preventative maintenance and calibrations.

What You’ll Bring

• Bachelor’s degree in chemistry, biology, or a related field is preferred.
• At least two years working in a production laboratory or manufacturing environment, ideally operating under a quality system such as ISO 9001 or cGMP.
• Experience with:
  • Directly handling shipping, receiving, and procurement, managing inventory and ordering consumables.
  • Coordinating with vendors and suppliers, including following up persistently to resolve delays, obtain quotes, and ensure on-time delivery of materials or services.
  • Organization of shared areas such as consumable and raw material storage areas.
  • Preparing lab materials such as media, buffers, and reagents.
  • Document control and document audits for regulatory compliance, such as hazardous waste manifests, PM and calibration reports, and SDS.
  • Handling and dealing with hazardous materials and waste.
  • Using a project management system such as ClickUp or Asana.
• Strong knowledge of using Google Suite and Microsoft Suite.

Nice to have:

• Hands-on experience with minor utilities issues (e.g. plumbing, electrical) within safe practices.
• Experience in a pilot-scale or manufacturing environment.
• Working knowledge of EHS and OSHA requirements.

Essential traits:

• Excellent organizational skills: Enjoys setting up an organizational system and maintaining or improving the current system for materials and documentation.
• Highly detail-oriented and diligent: Precision in day-to-day work, adherence to process, and effectively wrapping up loose ends are paramount for everyone on the team.
• Self-motivated, proactive, and curious problem-solver: Ideally, you’ll seek out more ownership in your workdays, expand your responsibilities, and provide helpful input as issues arise.
• Clear, open, and proactive communicator: It’s essential for team interactions (in meetings, during day-to-day work, and written comms and documentation) to be top-notch. You know when to reach out for guidance, and you speak up when there are issues the team needs to know about.

Compensation

Aralez Bio’s salary range for this position is $130,000-$165,000 per year, based on your performance and experience. In addition, your total rewards package will include equity and benefits.

Benefits at Aralez Bio

• Medical / dental / vision insurance coverage
• 401k
• Flexible Spending Account
• Paid time off
• Weekly catered lunch
• Professional Development opportunities
• Annual company retreat