Executive Assistant I

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Closing Date:

05/17/2026

Type of Position:

Professional Staff - Operations

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Radiation Oncology Administration

Department's Website:

Summary of Job Duties:

The Executive Assistant I is a trusted partner to the Chair, Department Administrator, and Radiation Oncology leadership, delivering high-level support that keeps the department running seamlessly. From managing executive priorities to coordinating critical operations, this role is essential to maintaining a fast-paced, organized, and high-performing environment.

Qualifications:

• Bachelor's Degree PLUS two (2) years of administrative or related experience OR High School Diploma/GED Plus six (6) years of administrative or related experience

Knowledge, Skills and Abilities:

• Excellent communication skills: written, verbal, listening

• Must be able to interact well with others one-on-one and as part of a team.

• Ability to set priorities and maintain a high level of organization while managing multiple deadlines.

• Possess a high degree of initiative for independent work

• Demonstrate attention to detail, accuracy and thoroughness

• Handle sensitive information with absolute confidentiality

• Computer experience and the ability to learn additional programs as needed

Additional Information:

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for leadership

• Prepare agendas, correspondence, reports, and other executive materials

• Provide general administrative support to faculty and departmental leadership

• Coordinate day-to-day administrative activities for the Radiation Oncology Department

• Support departmental projects, initiatives, and workflow management

• Assist with committee coordination, including scheduling, materials preparation, and documentation

• Assist with HR-related processes and documentation

• Ensure adherence to institutional policies and procedures

• Manage purchasing activities in compliance with institutional guidelines

• Coordinate travel arrangements, reimbursements, and related documentation

• Support miscellaneous projects and departmental needs as assigned

• Perform other duties as assigned

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes