Marketing Operations Coordinator

SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges.

Join us and create a higher standard for a better world.

The Marketing Operations Coordinator is a one-year contractor role that provides hands-on coordination support to keep marketing projects moving through Workfront software with accuracy and speed. This role partners with marketing managers and specialists to intake work requests, build and update projects in Workfront, maintain project plans, and monitor deadlines so deliverables launch on time with fewer extensions. The coordinator supports day-to-day workflow hygiene by validating briefs, routing tasks to the right owners, tracking dependencies, and flagging risks early. They also apply established workflows and flag process improvement opportunities to the Marketing Operations team.

ESSENTIAL FUNCTIONS

• Workfront project setup and maintenance: Build projects from approved requests, create tasks and timelines, assign owners, set due dates, and keep project details current as work evolves.
• Intake coordination: Collect required inputs (briefs, assets, audiences, links, approvals), validate completeness, and ensure requests are routed to the correct team or queue.
• Timeline and deadline support: Monitor progress against schedules, follow up on overdue tasks, and help reduce deadline extensions by escalating risks early and coordinating adjustments within guidelines.
• Stakeholder coordination: Partner with managers and specialists to clarify requirements, resolve blockers, and confirm readiness for launch steps (reviews, QA, approvals, deployment).
• Status reporting: Produce basic project status updates and initial reporting (due date tracking, workload queues, completion metrics) for review by experienced team members.
• Process support: Apply existing workflows and templates, recommend small improvements, and help document “how we work” steps that improve consistency and reduce rework.
• Operational accuracy: Maintain clean data in Workfront (names, fields, templates, tagging), supporting reliable reporting and smoother handoffs across teams.

ADDITIONAL SKILLS

• Highly organized and detail-oriented, with the ability to manage multiple projects simultaneously.
• Collaborative and proactive communicator who can work across teams.
• Process-minded and able to follow standard workflows while spotting gaps and proposing practical fixes.
• Strong follow-through, comfortable driving updates and closing loops.
• Clear written communication and comfort working in fast-moving, deadline-driven environments.

MINIMUM REQUIREMENTS

• 2 years of relevant experience supporting marketing, project coordination, operations, or similar work.
• Associate degree in Marketing, Business, Communications, or a related field, or equivalent work experience.
• Basic understanding of marketing project work (creative, email, web, digital campaigns, event marketing, content).
• Basic understanding of project management concepts and tools, including task tracking, dependencies, timelines, and status reporting.
• Comfortable working in a project management platform and maintaining accurate project records.

PREFERRED QUALIFICATIONS

• Experience using Adobe Workfront (or similar enterprise project management tools).
• Experience with Salesforce, Marketo, or similar CRM and marketing automation platforms.
• Prior experience in marketing operations, workflow coordination, or a PMO-like environment.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Standard office environment: remote or hybrid if in the Pittsburgh, PA area

** We know that not everyone will check every box, and that’s okay! We encourage you to apply if you’re excited about the role and believe you can bring value through your unique experiences and perspective.**

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ABOUT THE ORGANIZATION

SAE Industry Technologies Consortia® (SAE ITC) enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value.

The Performance Review Institute® (PRI) is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values.

SAE International® (SAEI) is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking.

Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses.

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Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.