Accounts Payable Specialist III

Position Summary About Orlando Health: At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida’s east to west coasts and beyond. Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible so that you can be present for your passions. “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you. Position Summary: The Accounts Payable Specialist III is responsible for critical activities in the Accounts Payable department including timely payment of invoices, auditing of vendor and credit card data, setting up vendors, authorizing credit cards, and ensuring compliance with all internal policies and external regulations. This is a highly visible position with interaction with regulatory agencies, vendors, banks, OHI executives, VPs and Managers. Responsibilities Essential Functions: • Review new vendor forms for completeness, compliance with IRS regulation and OH policies. • Review IRS regulations pertaining to payments made to outside parties to ensure OH remains compliant with all IRS requirements. • Timely file 1099s with the IRS ensuring compliance with all IRS regulations. • Prepare monthly reports for Legal and Compliance Department; ensure all payment activity is in accordance with policies set by OH in cooperation with the Legal and Compliance Department. • Track all Check Request Forms to ensure timely remittance of important and/or urgent payments. • Monitor payment activity for large dollar vendors ensuring payments made over a certain amount (defined by the AP Department) are made by ACH. • Monitor and review all vendors in the accounting system to ensure vendor records are up to date and critical payment terms and methods of payment are accurate. • Assist in the development, preparation and reporting of the department KPIs. • Prepare reports for Executive and Senior Management detailing compliance with OH policies. • Educate internal personnel (Employees and Managers) on AP Department and OH policies. • Assist with internal and external audit requests. • Prepare month end journal entries related to procurement card activity and other accounts as assigned by management. • Prepare monthly reconciliations for select AP related Balance Sheet Accounts. • Assist Managers in training of AP Specialist I and II positions. • Audit invoice, check request and credit card transactions to ensure the transactions are appropriate; coding and vendor informatio is accurate. • Special projects as assigned by the Director, Finance for the Accounts Payable department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintain compliance with all Orlando Health policies and procedures. Other Related Functions: • Assists with development/revision of policies and procedures. • Attends daily/weekly staff meetings. • Leads team or projects as necessary. Qualifications Education/Training: Associate’s degree in Business, Finance or Accounting required. Two (2) years of directly related Accounts Payable experience may substitute for a two-year degree (in addition to the requirements listed in the experience section). Licensure/Certification: None. Experience: Five (5) years of Accounts Payable experience in high volume AP Department. Three (3) years of experience using AP/PO modules in Lawson, Oracle or SAP ERP System. Two (2) years working in Healthcare Industry preferred. Essential Functions: • Review new vendor forms for completeness, compliance with IRS regulation and OH policies. • Review IRS regulations pertaining to payments made to outside parties to ensure OH remains compliant with all IRS requirements. • Timely file 1099s with the IRS ensuring compliance with all IRS regulations. • Prepare monthly reports for Legal and Compliance Department; ensure all payment activity is in accordance with policies set by OH in cooperation with the Legal and Compliance Department. • Track all Check Request Forms to ensure timely remittance of important and/or urgent payments. • Monitor payment activity for large dollar vendors ensuring payments made over a certain amount (defined by the AP Department) are made by ACH. • Monitor and review all vendors in the accounting system to ensure vendor records are up to date and critical payment terms and methods of payment are accurate. • Assist in the development, preparation and reporting of the department KPIs. • Prepare reports for Executive and Senior Management detailing compliance with OH policies. • Educate internal personnel (Employees and Managers) on AP Department and OH policies. • Assist with internal and external audit requests. • Prepare month end journal entries related to procurement card activity and other accounts as assigned by management. • Prepare monthly reconciliations for select AP related Balance Sheet Accounts. • Assist Managers in training of AP Specialist I and II positions. • Audit invoice, check request and credit card transactions to ensure the transactions are appropriate; coding and vendor informatio is accurate. • Special projects as assigned by the Director, Finance for the Accounts Payable department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintain compliance with all Orlando Health policies and procedures. Other Related Functions: • Assists with development/revision of policies and procedures. • Attends daily/weekly staff meetings. • Leads team or projects as necessary. Education/Training: Associate’s degree in Business, Finance or Accounting required. Two (2) years of directly related Accounts Payable experience may substitute for a two-year degree (in addition to the requirements listed in the experience section). Licensure/Certification: None. Experience: Five (5) years of Accounts Payable experience in high volume AP Department. Three (3) years of experience using AP/PO modules in Lawson, Oracle or SAP ERP System. Two (2) years working in Healthcare Industry preferred.