Executive Assistant

ABOUT TEMENOS

Temenos powers a world of banking that creates opportunities for billions of people and businesses everywhere. We have been doing this for over 30 years through the pioneering spirit of our Temenosians who are passionate about making banking better, together.

We serve over 3000 clients from the largest to challengers and community banks in 150+ countries. We collaborate with clients to build new banking services and state-of-the-art customer experiences on our open banking platform, helping them operate more sustainably.

At Temenos, we have an open-minded and inclusive culture, where everyone has the power to create their own destiny and make a positive contribution to the world of banking and society.

VALUES

Care about transforming the Banking landscape.

Commit to being part of an exciting culture and product evolving within the financial industry.

Collaborate effectively and proactively with teams within or outside Temenos.

Challenge yourself to be ambitious and achieve your individual as well as the company targets. 

THE ROLE
This individual will provide executive administrative support to the Managing Director for the APAC region - managing schedules, coordinating communications, and ensuring efficient operations across the region. Playing a key role in facilitating strategic initiatives and enhancing leadership effectiveness.
 

OPPORTUNITIES

• You will handle the Regional Director’s calendar management, expense management, travel arrangements, air-tickets booking, hotel reservations and airport transfers.
• You will assist to review and approve direct report’s expenses, travel arrangement etc.
• You will schedule and coordinate appointments and business meetings.
• You will arrange conference calls and booking of conference rooms.
• You will attend meetings and record minutes.
• You will prepare and compiles presentation slides.
• You will assist with preparation of business reports, drafting of letters/ correspondence and presentations material, as required.
• You will perform research of business (Clients/ Vendors/ Partners etc) information, contacts, data/ statistics which may be needed for business activity/ planning.
• You will take charge of all aspects with regards to occasional off-site meeting/ conference/ workshop (i.e. research, reviewing proposal, negotiation, site inspection, event coordination etc)
• You will set up and maintain paper and electronic filing systems for records, correspondence.
• You will support with Office/ Company events – research on venues, cost, planning of activities.

Skills

• You should have at least 3-5 years of experience in supporting senior management.
• You should have good and well-versed in calendar management.
• You should have excellent proficiency using Microsoft Office including Word, Excel, PowerPoint, Outlook
• You should be expert in managing Calendar.
• You should be an independent self-starter and a team player.
• You should have eloquent communication (spoken & written) and interpersonal skills in a multicultural environment; has the ability to professionally communicate and coordinate/ consolidate information with senior managers.
• You should enjoy working in a dynamic, fast-moving & international environment.
• You should be meticulous, resourceful, innovative, with a positive attitude.

SOME OF OUR BENEFITS include:

• Maternity leave: Transition back with 3 days per week in the first month and 4 days per week in the second month

• Civil Partnership: 1 week of paid leave if you're getting married. This covers marriages and civil partnerships, including same sex/civil partnership

• Family care: 4 weeks of paid family care leave

• Recharge days: 4 days per year to use when you need to physically or mentally needed to recharge

• Study leaves: 2 weeks of paid leave each year for study or personal development 

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