Research Registry Abstractor Urology

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Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

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Department:

Job Description Summary:

The Urology Research Registry Abstractor is responsible for reviewing patient medical records to extract, code, analyze, and enter detailed urologic clinical data into institutional, state, and national research and quality registries. This role supports clinical outcomes research, quality improvement initiatives, resident and fellow education, grant-funded research projects, and regulatory reporting within the Department of Urology. Proficiency with redcap software and database management.

Position Responsibilities

• Performs the screening of participant patients, following the assigned research requirements and protocol.
• Proficiency with redcap software and database management.
• Review inpatient and outpatient medical records for urologic conditions, including but not limited to:
  • Prostate, bladder, kidney, and testicular cancers
  • Benign prostatic hyperplasia (BPH)
  • Nephrolithiasis (kidney stones)
  • Reconstructive urology procedures
  • Robotic and minimally invasive surgical procedures
• Abstract and code diagnoses, procedures, pathology findings, cancer staging, biomarkers, complications, treatments, recurrence data, and clinical outcomes.
• Enter, validate, and maintain high-quality data in institutional databases and specialty registries.
• Perform case finding through pathology reports, operative reports, clinic schedules, tumor boards, and EHR reporting tools.
• Conduct regular data audits ensuring completeness and accuracy.
• Ensure compliance with registry standards, accreditation requirements, research protocols, and reporting deadlines.
• Assist faculty, fellows, residents, and medical students with retrospective chart reviews and research dataset preparation.
• Generate datasets for abstracts, manuscripts, presentations, quality improvement projects, and grant submissions.
• Participate in departmental research meetings, tumor boards, and quality improvement committees as needed.
• Support preparation of reports for internal review, institutional benchmarking, and national comparisons.
• Assist with preparation and submission of IRB applications, amendments, continuing reviews, and study closures.
• Maintain study documentation, regulatory binders, and research files in accordance with institutional and federal guidelines.
• Ensure all data abstraction activities align with approved IRB protocols.

Qualifications

• License/Registration/Certification
  • Preferred: RHIT (Registered Health Information Technician), RHIA (Registered Health Information Administrator), CCS (Certified Coding Specialist), CPC (Certified Professional Coder), or Active CITI Program certification in Human Subjects Research.
• Education
  • Bachelor’s degree in Health Information Management, Nursing, Public Health, Clinical Sciences, or related field required.
• Experience
  • 2+ years of clinical data abstraction, registry management, coding, or clinical research experience required.
  • Experience in surgical, oncology, or urology preferred.
  • Experience in an academic medical center or teaching hospital preferred.
  • Experience working with IRB protocols and regulatory documentation preferred.

Benefits:

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!

Degree Requirements:

Certification: