US Payroll Assistant

Position: Payroll Operations Assistant (US Payroll) Location: Remote Employment Type: Full‑time Role Overview The Payroll Operations Assistant supports the end‑to‑end payroll process for US‑based clients, ensuring payroll is processed accurately, on time, and in compliance with federal and state regulations. This role requires hands‑on experience with US payroll, strong attention to detail, and the ability to operate in a fast‑paced, deadline‑driven environment. The ideal candidate demonstrates ownership, precision, and confidence communicating in advanced English (C1 level) with internal teams and clients. Key Responsibilities Payroll Processing Support Assist in the end‑to‑end processing of US payroll for assigned clients. Prepare and process termination checks in accordance with US federal and state requirements. Support off‑cycle payrolls, corrections, and payroll adjustments. Update and maintain employee pay data, including: Pay rate changes Deductions and garnishments Bonus and special payments Ensure payroll changes are accurately reflected prior to payroll deadlines. Timekeeping & Attendance Management Monitor employee timecards daily to ensure completeness and accuracy. Audit time entries for inconsistencies (overtime, missed punches, accrual errors). Send proactive email reminders to managers for missing or pending time approvals. Review and process PTO requests aligned with US labor policies and client rules. Reporting & Documentation Run payroll, timekeeping, and audit reports for internal teams or clients. Maintain detailed documentation of all payroll changes and updates. Track payroll activities, deadlines, and updates within ClickUp or similar project management tools. Ensure documentation is audit‑ready and easy to reference. Compliance & Quality Control Ensure payroll data complies with: US payroll regulations (FLSA, federal/state laws) Client‑specific payroll policies Identify and escalate payroll risks, discrepancies, or unusual patterns. Support internal audits and compliance reviews. Required Skills & Qualifications Mandatory Requirements (Non‑Negotiable) Proven experience supporting US payroll operations. Advanced English proficiency (C1 level or above) — written and verbal communication. Experience working with US timekeeping systems and payroll software. Strong understanding of US payroll concepts (overtime, PTO, terminations, adjustments). Preferred Qualifications Previous experience in payroll support, HR operations, or payroll administration. Strong attention to detail and confidentiality handling payroll data. Excellent organizational and time‑management skills. Comfort working with: Spreadsheets (Excel / Google Sheets) Payroll systems Project management tools (ClickUp preferred) Proactive mindset with strong follow‑up habits. Ability to work independently and collaboratively across teams.

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