Executive Assistant - Internal Audit

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Join Our Ice Cream Team!

Scope: Global

Reports to: Chief Auditor

Location: Pune, India

Terms & Conditions: Full-time

If you are in The Magnum Ice Cream Company (TMICC) or consider choosing to work for the TMICC business, you will work for the Global, leading Ice Cream player with €7.9bn Turn Over in 2025. The Ice Cream business is operating in a highly attractive category, as we are part of the EUR 470 billion snacking and refreshment industry, growing consistently at high pace. We have strong brands equities: 5 of top 10 selling brands including Wall’s, Magnum, Ben &Jerry’s. We are investing to unlock the full growth potential of Ice Cream as a standalone entity

As TMICC we are committed to developing and nurturing talent within our Ice Cream company. You will have options for career growth and exploration, allowing for you to explore roles and opportunities across the new organisation. Your career development will be a priority for us, and we are dedicated to supporting your growth journey within the new company. We hope that you will want to build the new chapter of our Ice Cream history together with us.

TMICC is the world’s leading ice cream company, home to a portfolio of iconic brands like Magnum, Calippo, Solero, Festini, Talenti, and Yasso. We're committed to creating innovative products that bring unforgettable moments to our consumers—because, after all, “Life tastes better with ice cream.”

TMICC has become an independent, single-category focused company at the end of 2025. This move reflects our belief in the power of our unique frozen footprint, which we see as having huge potential for growth as a pure-play business. Our focus is all about unlocking that potential, driving value for our consumers, customers, employees, and shareholders.

BACKGROUND:

A role in Internal Audit provides a valuable opportunity to deepen administrative, technical and functional skills, develop a deep knowledge of business & operational risk/control management and governance across the Ice Cream business.

You will develop broad stakeholder management skills, influencing skills & communication skills and better understanding of Ice Cream’s Corporate Governance.

JOB PURPOSE:

In this role you will be part of a team managing our Audit Tool, all the administrative and data requirements for the function and the team. The candidate is expected to be:

Proactive, detail-oriented, and self-driven. Strong sense of ownership and accountability. Ability to work under pressure and handle multiple priorities. Professionalism, integrity, and high emotional intelligence.

KEY RESPONSIBILITIES:

1. Audit Management System (AMS) Administration

• Serve as System Administrator for the Audit Management System (AMS).
• Manage user access, role provisioning, and regular access reviews.
• Implement and document system configuration changes in alignment with audit requirements.
• Ensure AMS adherence to IT General Controls (ITGC), including change management, backups, access controls, and periodic compliance checks.
• Liaise with IT and the AMS vendor for system enhancements, troubleshooting, and maintenance.

2. Procurement & Vendor Management

• Track spending against budget, ensuring accuracy and timely documentation.
• Manage purchase requisitions (PRs), purchase orders (POs), and invoice processing for the Internal Audit function.
• Coordinate with Procurement, Finance, and approved third-party (3P) audit service providers.
• Maintain vendor records and support contracting/renewals for 3P audit resources.

3. Executive Support to the Chief Auditor

• Provide high-quality administrative support, including:
• Calendar and meeting management
• Preparation of presentations, reports, and documentation
• Handling confidential communications
• Coordinate internal and external stakeholder meetings, including senior leadership interactions.

4. Travel & Expense Management

• Manage complex travel logistics for the Internal Audit team, including flights, hotels, transportation, and itinerary planning.
• Support visa applications, travel approvals, and compliance with global travel policies.
• Assist with expense submissions and ensure adherence to corporate T&E guidelines.
• Provide end-to-end support during audit fieldwork periods, when travel volume is high.

5. Team Meetings, Events & Activities

• Plan and coordinate team meetings, workshops, and training sessions.
• Organize department-wide events, team-building activities, and offsites.
• Assist with preparation of meeting materials, agendas, and minutes.
• Maintain team documentation, mailing lists, and shared resources.

6. Calendar & Operational Coordination

• Manage team-wide calendars for joint events, audit milestones, steering committees, and deliverables.
• Support operational planning, including audit scheduling, availability tracking, and departmental communications.
• Act as a central coordination point to facilitate smooth execution of audit projects and internal workflows.

WHAT YOU NEED TO SUCCEED:

• Bachelor’s degree in Business Administration, Information Systems, Finance, or related field.
• 3–5 years of experience in administration, system support, or executive assistance; experience supporting audit or finance teams is a plus.
• Basic understanding of IT systems and comfort in managing user access and system settings.
• Experience with procurement workflows (PR/PO), invoice handling, and vendor coordination.
• Exceptional organizational and multitasking skills.
• High proficiency in MS Office (Outlook, PowerPoint and Excel).
• Ability to handle confidential information with discretion.
• Strong communication and stakeholder management skills.
• Ability to manage international travel arrangements and adapt to changing schedules.

TMICC embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

Interested candidates are invited to submit their resume and cover letter detailing their relevant experience and qualifications to TMICC career portal.

#TMICC

ABOUT THE MAGNUM ICE CREAM COMPANY:

With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.

The Magnum Ice Cream Company (formerly part of Unilever) is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers. Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it. Here’s what defines success in our organization :

· We are all about growth

· We operate with speed and simplicity

· We win together with fun

· We boldly innovate to disrupt our industry

· We care and challenge

· We are experts in the Ice Cream Category

ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?

Please apply online and do not forget to upload your CV. Your application will be reviewed against the requirements, and we will be in touch shortly after the closing date, with an update on the status of your application.