Executive Assistant

Compensation Range:

$42,841.50 - $64,272.00

Our full-time positions come with an array of excellent benefits including comprehensive healthcare coverage, a pension plan, flexible spending accounts and even a tuition reimbursement program.

At Lancaster County, we understand the importance of work-life balance. That's why we offer paid time off for sick, vacation and holidays, an employee assistance program, and family medical leave.

If you're passionate about making a difference, apply today to join us in serving the community!

Job Description:

JOB SUMMARY

• Working independently and with limited supervision, the Executive Secretary provides support to the Commissioners, County Administrator/Chief Clerk and Deputy Chief Clerk, handling a variety of non-routine, highly responsible, confidential tasks.

REPORTING RELATIONSHIPS

• Reports directly to the Deputy Chief Clerk.

• This position does not supervise any personnel.

ESSENTIAL JOB FUNCTIONS

• Provide primary administrative support for County Commissioner, which includes scheduling appointments, events and meetings; prioritizing schedules to avoid conflicts.

• Act as recording secretary, taking minutes for the Board of Commissioner weekly work sessions and other meetings as required.  Accurate documentation is a must.  Proofread agendas, motions, resolutions and completed minutes to ensure concise information that follows policy and format. 

• Communicate with department heads, elected officials, legislators, boards, committees, governmental agencies, citizens and County employees.  Disseminate information and resolve discrepancies related to assigned work regarding a variety of subjects.

• Coordinate scheduling of events, rooms, meetings, etc., in order to accommodate various events, meetings, ceremonies, etc.

• Provide backup coverage for other assistants as needed.  

• Prepare proclamations and Letters of Commendation as requested for the BOC. 

• Make recommendations regarding policy and procedure using established county guidelines.

• Work collaboratively with the administrative team to develop standard office procedures for the Commissioners’ Office.

OTHER SPECIFIC TASKS OR DUTIES

• Other duties as assigned to fulfill the mission of the Commissioners' Office.

MINIMUM QUALIFICATIONS

• High school diploma and at least five years of work experience where demands are complex and involve resolution of problems; or,

• Having obtained business school and/or college credits and are able to excel in the organization of complex information.

KNOWLEDGE, SKILLS, AND ABILITIES

• Must be computer literate and possess strong communication skills (both verbal and written)

• Be able to prioritize and maintain a busy workload in a fast-paced environment while ensuring accuracy, efficiency and attention to detail.

• Knowledge of Microsoft Office Suite required. 

• Knowledge of PeopleSoft preferred. 

• Prior experience transcribing minutes preferred.

• A basic understanding of local, state, and federal government operations is preferred.

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• Preemployment background check, drug testing and driver records check as required by law or policy to perform the duties.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Ability to sit for long periods of time. Work is primarily sedentary in nature; no special demands are required.

• Light lifting of boxes at times when necessary.

The County of Lancaster offers comprehensive benefits to our employees.  Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.