Executive Assistant

Who are we?

MATTE is a 360° full-service creative studio at the convergence of hype, storytelling and design. We bring people together to inspire new ways of engaging, to provoke long term progress, and to entertain audiences around the world, while helping forward-thinking brands and institutions nimbly and truly do the same. Our studio capabilities range from strategic ideation and insights, creative development, branding and identity, experiential, web design and development, campaigns and content creation, all the way through full-scale production and execution.

About this role:

MATTE is seeking an organized, analytical and motivated administrative professional to handle a range of business tasks for two of our Founders. This is a great opportunity for a driven, self-motivated individual to help support key initiatives and day-to-day operations across the company. This role is ideal for someone looking to join a fast-paced and rapidly growing company, contribute to meaningful projects, and work closely with innovative leaders on transforming a beloved brand into a leading agency.

The ideal candidate will want to build their career. In this role, you will provide support to two of our Founders to ensure they can focus on what they do best. You represent our company, serving as an initial point of contact for the teams you support. You will be responsible for anticipating the needs of the founders you aid, helping resolve operational and administrative issues, directing emails and calls to appropriate contacts, drafting and managing correspondence, and more.

Role + Responsibilities:

• Manage the founders' complex calendars, scheduling meetings, creative brainstorms, special projects, appointments, etc.
• Help protect the founders' time to ensure adequate balance of the calendar.
• Coordinate travel arrangements, accommodations, and itineraries for both domestic and international trips.
• Build efficiency and effective responsiveness into existing operations for the two founders.
• Manage external requests on behalf of the founders, providing effective communication to both parties as appropriate.
• Organize the founders' prioritization of agenda, weekly task list, preparation and distribution of agenda and materials.
• Help translate complex issues into simple courses of action.
• Partner with relevant teams to manage the intake and preparation for internal & external meetings, appearances, interviews, keynotes, networking events, etc.
• Maintain list of VIP contacts and relationships.

Qualifications and Requirements:

• A minimum of 2 years of administrative support experience, ideally with exposure to senior leaders
• Strong organizational and time management skills
• Strong interpersonal skills and ability to multitask in a fast-paced environment
• Proficiency with Google Suite of products (Docs, Sheets, Slides)
• Strong written and oral communication
• Ability to use office equipment, including copiers/scanners, etc.
• B.A / B.S degree or equivalent experience
• Pleasant and professional demeanor at all times with great attention to detail
• Expectation of confidentiality on all business matters
• Ability to work on-site at our office in New York 4x days per week

Compensation range: $70,000 – $80,000 annually based on relevant experience

Benefits include:

• Medical, Dental, and Vision coverage
• 401k with a 4% company contribution max match
• Fully covered yearly Citibike membership wellness perk
• Talkspace membership wellness perk
• Competitive PTO package
• End of Year Recharge paid time off
• Sabbatical Program option after three years of employment with us
• Parental Leave for all new parents

Everyone is welcome at MATTE - we’re passionate about building a team that reflects the diversity of our community and creating an environment where our differences are celebrated. MATTE provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, MATTE will provide reasonable accommodations for qualified individuals with disabilities.