Grants Distribution Advisor

He angituutanga: The opportunity 

Love working with communities and making funding go further? This role sits at the heart of Council’s community funding, helping local organisations access the support they need to thrive.

You’ll manage community funding rounds from start to finish, compiling the allocation recommendation reports to the Community Grant Allocation sub-committee for consideration, and administer the allocation of all Community Assistance Funds and in line with Council policy. Building strong relationships is key, you’ll collaborate with community organisations, support capability‑building through funding workshops, and help others across Council deliver their own funding programmes.

If you enjoy juggling systems, building connections, and contributing to projects that genuinely benefit the community, this is a great opportunity to make a real impact.

Day to day you will: 

• Manage community funding rounds from start to finish, including online applications, assessments, and reporting
• Be a go‑to person for funding advice, supporting community organisations and Council teams
• Build and maintain positive relationships across the community sector and within Council
• Administer grant agreements and reporting, making sure funding is well managed and outcomes are tracked
• Help design and support other Council community funding programmes, keeping things consistent and fit‑for‑purpose
• Share funding opportunities and co‑facilitate workshops that build community capability
• Look for ways to improve funding processes and systems, and get involved in wider community projects as needed

Oo puumanawa me oo wheako | Your skills and experience

We’re looking for someone who:

• Brings strong administration experience (3+ years) with excellent organisation, accuracy, and attention to detail
• Is confident using Microsoft Word and Excel, with a focus on working smarter and improving processes
• Builds positive, effective relationships and communicates well with a wide range of people
• Can manage deadlines, juggle priorities, and work across multiple stakeholders
• Takes initiative, works well independently, and adapts easily to changing demands
• Holds a full driver’s licence

Ideally, you’ll also have:

• Experience with community or contestable funding and online grant systems (such as SmartyGrants)
• Knowledge of funding processes, the not‑for‑profit sector, and community organisations
• Experience working with funders, including philanthropic and government bodies
• Strong Excel capability, including spreadsheets and mail merge

He aha te wariu o te utu kaimahi? | What’s the salary? 

Circa $72,512 dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer 

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei!: Apply Now! 

• View the position description 
• Click apply
• ​Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.

Applications close on the: 12 May 2026

Note: We will be shortlisting as we receive applications.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.