HR Administrator

Job Title HR Administrator ID 2026-3209 Job Location US-CA-Westlake Village Category Human Resources Type Contract to Permanent (Full Time) Location : Location US-CA-Westlake Village Job Post Information* : External Company Name Dole Packaged Foods Job Post Information* : External Company URL www.dolesunshine.com Location : Postal Code 91362 Location : Address 1 Baxter Way Recruiting & Interview Support Coordinate interview scheduling across candidates, hiring managers, and interview teams Arrange interview travel when needed, including flights, accommodations, and itineraries Send candidate evaluation forms to hiring teams and follow up as needed Support reference check coordination and follow‑up Onboarding & Employee Experience Prepare and process new‑hire paperwork and onboarding materials Coordinate company swag preparation and mailing for new hires Support new‑hire logistics to ensure a positive first‑day experience HR Programs & Culture Initiatives Administer values‑based recognition and awards programs Prepare and maintain employee talent bios and internal profiles Coordinate sympathy gifts and other employee care initiatives Process tuition reimbursement and educational gift matching requests Manage recurring employee engagement activities (e.g., monthly parking raffle, Fun Squad admin support) Training and Development Support Oversee set up and registrations for all courses Workshop registration changes Coordinating workshop logistics and printed materials Track and maintain training completion records, both outside and within the Learning Management System Support audits and reporting related to training and documentation as needed Leadership cohort coordination and communications (Pending activation) Coordinating 360 assessments and coaching sessions (Pending activation) Coordinating external coaches (Pending activation) Mentor program administration (Pending activation) Communications & Administrative Support Maintain and organize employee files and file room to ensure accuracy and compliance Assist with drafting and distributing organization‑wide announcements Provide backup administrative support for executive calendars and meeting logistics Manage and reconcile HR pCard monthly Act as company main point of contact for ordering and purchasing business cards Support general HR administrative tasks and special projects as assigned Other duties as assigned Experience, Knowledge, & Skills You Bring: 1-3 years of experience in HR, administrative, or coordinator role Strong organizational and time‑management skills with high attention to detail Excellent written and verbal communication skills Ability to handle sensitive and confidential information with discretion Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) Preferred: Prior experience supporting recruiting, onboarding, or HR operations Experience coordinating calendars or supporting executives Familiarity with HR systems or applicant tracking systems (ATS) What You’ll Need to Succeed: Passionate about a purpose driven career Passionate about collaborating respectfully in diverse and inclusive team environments Proactively seeks feedback and continuously improves work quality Consistently adheres to ethical standards and maintains transparency Actively contributes to achieving collective team goals Education & Certification: Bachelor’s degree preferred Physical Requirements: Ability to sit and use the computer for extended periods of time; ability to answer phones and use a variety of office equipment; ability to lift 15 pounds and reach overhead. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability. FOR JOBS BASED IN CALIFORNIA: Hiring Pay Scale: $27.50 to $33.50 an hour Dole Packaged Foods is committed to paying our Associates fairly and equitably. The pay rate offered will consider a wide range of factors, including but not limited to experience, education, accomplishments, and location. Pay scales are subject to review on a regular basis and will be updated as appropriate.