Purchasing Assistant Manager - Year Round

PURPOSE OF POSITION: The Purchasing Assistant Manager is a strategic and operational leader responsible for overseeing the daily procurement, receiving, and distribution lifecycle for all food, beverage, and janitorial needs across resort departments. In a high-volume luxury environment, this role ensures seamless operations by maintaining optimal inventory levels, securing high quality products, and supporting uninterrupted service delivery. This position plays a critical role in bridging vendor relationships with internal storeroom operations, ensuring clear communication, accurate forecasting, and efficient product flow.  

RESPONSIBILITIES:  

Staffing, Training, and Supervision   

• Interview and hire Storeroom Clerks and Storeroom Crew Leader  

• Explain and educate employees on storeroom procedures, products, and organization  

• Help train and supervise storeroom personnel in all storeroom locations on all software procedures, products, and organization  

Inventory Management & Product Ordering  

• Assist the Purchasing Manager in day-to-day buying supplies, tracking deliveries, and making sure supplies arrive on time  

• Inventory control, lead day-to-day and month-end inventories and quarterly physical stock-takes for all storerooms 

• Compile all orders in a timely fashion to ensure no shortages or outages occur  

• Order wine for The Brass Tag, Cast and Cut Seafood, Fireside, Royal Street Cafe, East Village, and future outlets 

• Coordinate all goods deliveries and pick-ups 

• Monitor inventory levels and coordinate with departments to forecast needs 

Purchasing, Accounting, Vendor Relations, and Oversight  

• Execute daily purchase orders for all Food, Beverage including beer, liquor, wine, also janitorial and other supplies on business demand and par levels 

• Maintain acurate procurement records and documentations 

• Implement and monitor strict security protocols for high-value assets, incuding liquor, wine, and food 

• Coordinate closely with internal departments to understand what’s needs and when, so the company avoids shortages or overstocking 

• Follow-up on orders to ensure correct delivery dates  

• Make plant visits to various suppliers from time to time to remain familiar with their operation  

• Review seasonal menus with Director of Beverage and all the chefs from each location and division 

• Maintain an approved vendor list, auditing performance for quality, puntuality, and price compliance 

• Discuss with vendors information related to product, price, availability, service. and delivery date  

• Other duties as assigned  

QUALIFICATIONS:  

• 2-3 years of work-related experience in working with food or in purchasing  

• Must be 21 years or older  

• Strong communication skills 

• Proficiency in procurement software and Microsoft Office (especially Excel) 

• Must be able to lift and carry at least 50 lbs regularly  

DATES OF EMPLOYMENT:  

• Flex Year Round – may have periods of layoff or reduced hours  

PAY:  

• $65-70K annually   

Deer Valley is an Equal Opportunity Employer.