Logistics & Event Coordinator

Job Description: Event & Logistics Coordinator

Position Overview:
We are seeking a proactive and detail-oriented Event & Logistics Coordinator to join our team. This role is perfect for someone who thrives in dynamic environments, has strong problem-solving skills, and is solution-oriented. Working under the Project Manager, the coordinator will play a critical role in event planning, logistics management, and on-ground execution, ensuring seamless operations from start to finish.

Key Responsibilities:

• Collaborate with the Project Manager to plan and execute events and projects effectively.
• Coordinate with suppliers, clients, hostesses, and promoters to ensure smooth operations.
• Handle supplier negotiations to secure favorable terms and maintain strong professional relationships.
• Supervise event setup mantling and dismantling, ensuring timelines and quality standards are met.
• Provide on-ground supervision during events, addressing challenges promptly with creative solutions.
• Monitor and analyze market trends to keep the company competitive and innovative.
• Assist in business development efforts by identifying new opportunities and partnerships.
• Prepare and manage event documentation, including schedules, contracts, and supplier agreements.
• Troubleshoot and resolve logistical challenges in real time during events.

 

Requirements:

• Proactive, solution-oriented mindset with excellent problem-solving skills.
• Proven experience in coordinating events, particularly on-site with suppliers, clients, and event staff.
• Strong negotiation skills with a track record of managing supplier relationships effectively.
• Hands-on experience with event setup and dismantling processes.
• Knowledge of market trends and current practices in the events and logistics industry.
• Ability to work flexible hours, including nights, weekends, and holidays during high seasons.
• Excellent communication, multitasking, and organizational skills.

Preferred Qualifications:

• Background in event management, logistics, or a related field.
• Experience managing hostesses and promoters during events.
• Familiarity with budgeting and cost control practices.

If you are passionate about events, thrive under pressure, and excel in problem-solving, we’d love to hear from you!

All your information will be kept confidential according to EEO guidelines.