F&B Purchasing Officer

Procurement & Sourcing

• Source and purchase F&B items, consumables, and kitchen equipment as per internal requisitions.

• Negotiate prices, terms, and delivery conditions with suppliers.

• Establish and maintain vendor relationships and approved supplier lists.

Inventory & Stock Control

• Coordinate with storekeepers to track inventory levels and reorder supplies accordingly.

• Ensure par levels are maintained without overstocking or understocking.

• Conduct regular audits with the cost controller or finance team.

Quality & Compliance

• Ensure all products meet company quality standards and food safety regulations.

• Inspect deliveries for quality, quantity, expiration dates, and compliance with specs.

• Liaise with chefs to confirm quality and substitutions if needed.

Cost Control & Budgeting

• Monitor purchasing budgets and report variances.

• Suggest alternatives to reduce food costs while maintaining quality.

• Keep records of price changes and supplier performance.

Documentation & Systems

• Maintain accurate records of purchases, receipts, returns, and stock usage.

• Use procurement software or ERP systems to streamline orders and reporting.

• Prepare daily, weekly, and monthly reports for management.

• Proven experience in F&B purchasing or procurement (2+ years preferred).

• Strong negotiation and vendor management skills.

• Knowledge of perishables, storage, shelf-life, and F&B market trends.

• Attention to detail, with ability to manage multiple SKUs.

• Familiarity with HACCP and food safety standards.

• Proficiency in procurement or inventory software (e.g., Material Control, FMC, Oracle, etc.).

• Fluent in English (other languages are a plus).