Administrative Associate

General OA Tasks

• Manage pantry items, fruit ordering
• Handle printer paper refill
• Mail delivery/distribution from mail room to department colleagues
• Handle secure paper waste box and call Hop Shing for collection
• Ordering of office equipment and stationery
• Keys & store room management
• Stick posters for staff communication on 5/F

Additional Office Administration

• Manage email distribution groups
• Support travel booking, travel letters/visa application submission for department colleagues
• Assist in new joiner onboarding and access rights requests for department colleagues (physical access, equipment ordering and system access GSR)
• Provide general office admin support; help in the house keeping; routines and activities of the offices
• Assist in meeting room bookings
• Support logistics in department events/trainings
• Coordinate office workspace management, e.g. ensure common areas are clear of clutter, broken furniture/equipment