Manager, Accounts Payable

The Manager, Accounts Payable is responsible for the timely and accurate payment of all vendor invoices and the related internal/external reporting. Responsibilities also include:

• Managing the accounts payable staff on daily activities such as policies, systems, procedures, training and career planning.
• Creating and implementing changes to work assignments, methods or procedures to meet operational needs and improve accuracy, timeliness and efficiencies of the accounts payable process.
• Organization, delegation and upward/downward communication are critical to the success of this area.

Responsibilities and Duties:

• Coordinate and manage daily activities of a staff of 5
• Manage the function using metrics and key reports to ensure overall operation is producing the required output
• Manage and review of invoice entry process to ensure proper coding, invoice approval and timeliness. Research and identify corrective actions for problem invoices, including process changes, if necessary,
• Manage and review the setup of new suppliers including payment terms and banking information
• Review Accounts Payable aging reports and payment requests from suppliers & employees to ensure timely approval of invoices and payments
• Identify procedure-enhancing processes to ensure timely payment of invoices and discount-taking opportunities.
• Maintain and update all Accounts Payable policies and procedures.
• Work closely with other internal departments clearing issues including; General Accounting, Purchasing and Finance team members relating to crossover invoices (i.e. coding issues, closed accounts, etc.);
• Ensure the timely Month End closing of Accounts Payable
• Own and ensure that the Sarbanes-Oxley narrative is current and that the controls are operating effectively. Point person for Sarbanes-Oxley testing by Internal and External Audit.
• Work with internal and external auditors for any required testing. Point Person for year-end audit of Accounts Payable by External Auditors;
• Supervise the issuing of 1099 reports to independent contractors, freelancers and board of directors at year end as well as the completion of the 1096 transmittal to the IRS;
• Implement and test Oracle software upgrades and modifications.

Manage the escheatment filing and payment follow-up processes

Minimum Requirements:

• Bachelor’s degree required. Accounting or Business Management degree preferred.
• Minimum 7 years of hands on Accounts Payable experience.
• Minimum 2 years managing a multi person A/P department.
• Must have large ERP AP system experience (Oracle, Peoplesoft, SAP, Lawson, etc)
• • Solid working knowledge of the Microsoft Office suite with especially strong skills in Excel (examples, pivot tables, VLookup, other Formulas and Functions)

$100K to $120K plus Bonus