Editorial Assistant

Job Description

• Coordinating acquisition, archiving and distribution of reference materials that support educational content
• Liaising with publishers to request and acquire rights to reuse/adapt copyrighted material
• Managing reference, image, permission databases
• Tracking and reporting expenses for references, permissions and images
• Providing editorial support (e.g., proofreading, slide synching, template development)
• Communicating appropriately and effectively with other departments to ensure assigned projects remain on deadline
• Utilizing project management portal appropriately to track and update status of assigned tasks
• Completing other responsibilities, as assigned

Required Skills

• At least six months’ professional or college experience in editorial operations support (print/web)
• Exceptional focus on accuracy, attention to detail and consistency of work
• Ability to communicate clearly and effectively, orally and in writing, in a timely manner
• Demonstrated critical thinking and problem-solving skills, and high degree of initiative
• Excellent time management and organizational skills, with the ability to efficiently coordinate and work on multiple tasks simultaneously in a highly deadline-driven environment, while taking into consideration global stakeholders based across multiple time zones
• Ability and desire to meet deadlines and deliver results with minimum supervision by creatively using existing resources in a productive and/or innovative way, to quickly deal with unforeseen issues, and suggesting plausible solutions to ensure that timelines are consistently met
• Ability to work independently, as well as collaboratively with members of Editorial Services, Scientific Direction, Program Management, Production and Studio teams
• Self-motivated, positive attitude and very high energy, with a willingness to accept varied assignments
• Demonstrated understanding of appropriate workplace demeanor and behavior
• Knowledge of Microsoft Office software (Word, PowerPoint, Outlook, Excel)

Desired (not required) Skills

• College degree in visual arts/design, English, journalism, communications and/or biological sciences
• Experience with web-based document sharing sites (such as Box)
• Experience using web-based project management tools
• Experience with print permissions and copyright requirements
• Familiarity with PubMed and other online searchable sites
• Familiarity with medical terminology and/or experience in medical publishing/CME environment
• Familiarity with AMA style
• Experience with Endnote or other referencing software
• Experience in Photoshop and Illustrator

Education/Certifications: College degree in visual arts/design, English, journalism, and/or biological sciences

If you are interested feel free to reach Ajay Kumar on #732-243-0011 or email your resume on ajayk(at)mindlance.com