Executive Assistant

We are looking for an Executive Assistant who will support our CEO and CSO. The ideal candidate will possess strong travel experience, exceptional administrative skills, a professional demeanor, and the ability to manage multiple priorities efficiently. This role offers an exciting opportunity to work closely with senior leadership, providing comprehensive support to ensure smooth daily operations and strategic initiatives. This role is full-time on-site at our offices in Santa Monica. 

What you’ll do: 

• Arrange comprehensive travel plans, create detailed itineraries, and assemble all documents needed for travel, meetings and events.
• Manage and maintain executive calendars, scheduling meetings, appointments, and conferences
• Prepare and edit correspondence, reports, presentations, and other documents with high accuracy through proofreading and transcription.
• Liaise between the executive and internal teams to convey directives, align priorities, and initiate appropriate follow-up actions.
• Coordinate and assist with event planning for company functions, conferences, and special projects.
• Oversee office management duties, including supplies and maintaining organized work environment.
• Assist with personal tasks as required, functioning as a trusted personal assistant.
• Uphold professional standards of integrity and teamwork, working effectively and independently in communication with all levels of management, clients, and vendors.
• Maintain strict confidentiality and discretion when managing sensitive information.
• Other duties as assigned

What you have: 

• Bachelor’s Degree (Preferred) 
• 3 or more years of proven experience in executive administrative support (C-suite) or personal assistant roles within a professional office environment
• Demonstrated proficiency in domestic and international travel, office management, and calendar management
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Excellent communication skills
• Establish priorities independently

This position is integral to maintaining the efficiency of our executive team while providing valuable support that contributes directly to organizational success.  We offer a great package including PTO, benefits, 401K, and holidays.  Compensation $80,000-$95,000 DOE

All your information will be kept confidential according to EEO guidelines.