Office Coordinator

Key responsibilities * Manage daily work at Evolution Spinola reception

• Greet, assist, and/or direct the public to the appropriate host employee
• Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
• Manage taxi service, visitors’ sign-up system, and register visitors in line with the policy
• Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
• Ensure compliance with all company policies, procedures, and guidelines
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
• Replace colleagues during their vacations, sick leaves, and other absences
• Deal with complaints or issues
• Suppliers management and supervision
• Assist with daily purchases
• Other direct managers assigned duties

• Fluent knowledge of English language will be considered as an advantage
• High sense of responsibility, punctuality, accuracy, flexibility and attention to details
• Ability to accurately fulfil the Office Management orders and work tasks
• Tact and discretion for dealing with confidential information
• Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
• Ability to work independently and in a team
• Good communication skills

We Offer
Challenging work in a dynamic international team
A competitive remuneration package
Professional and personal development
Opportunities to progress within the company
Reliable and friendly colleagues