People & Office Coordinator - 3-Month Fixed Term Contract

Aibidia is seeking an ambitious and highly organised People Coordinator (3-month fixed-term contract) to support the delivery of people-related initiatives across our Helsinki, Tampere, and London offices. In this interim role, you will play a key part within Aibidia’s People team, supporting the day-to-day office and people operations across the business.

You will work closely with cross-functional teams to help deliver a seamless, high-quality experience for Aibidia’s employees. From maintaining an excellent office environment and coordinating with external vendors to supporting onboarding and offboarding processes, you will contribute across a broad range of People team activities during this period.

Key Responsibilities

• Manage facilities maintenance, procurement of office supplies and equipment, monitoring inventory levels and vendor relationships.
• Plan and execute office events, meetings, and celebrations to foster an engaging work environment.
• Support the implementation of office and HR policies and procedures to promote a productive and inclusive workplace culture, including proactively making suggestions for improvements.
• Coordinate onboarding and offboarding processes for new hires and departing employees, ensuring a smooth transition.
• Provide administrative/ad-hoc support to the People team.
• Collaborate cross-functionally with various teams to support employee engagement initiatives and events.

Must-have Experience

• 0-1+ years of general work experience, ideally in a SaaS business.
• Strong organisation skills with the ability to prioritise and take ownership of multiple projects in a fast-paced environment.
• Outstanding attention to detail with an ambition to leave no stone unturned delivering an excellent customer experience to our internal customers: Aibidia’s employees.
• Excellent communication and interpersonal skills, with a customer-service mindset.
• Ability to work effectively both independently and collaboratively within a team.
• Desire to make lasting impact within the company.
• Proficiency in MS Office Suite.
• Excellent proficiency in written and spoken English and Finnish.

Aibidia can offer you

• A fair share of Aibidia's success, benefiting from a competitive compensation and incentive package.
• Flexible working hours with a hybrid working policy.
• Comprehensive healthcare package.
• Genuine drive towards physical and mental wellbeing, with initiatives by an internal organisational health and wellbeing committee.
• Regular team social events including Aibidia's summer and winter parties.
• The latest technology to ensure you can do your best work with the best tools.
• A boost for your professional development - performance-based growth is part of the company culture and there is a designated learning budget for every employee.
• An opportunity to be part of a global, fast-growing SaaS company revolutionising a traditional industry.
• A non-hierarchical atmosphere and stellar culture at the office.

We are committed to fostering an inclusive culture that celebrates diversity, we want you to bring you, no matter your background, gender, race or sexual orientation!

Please note, we’re unable to provide visa sponsorship for this role. To be considered, you’ll need to show proof of your eligibility to work in the country.