Personal Assistant Global Quality Assurance (m/f/d)

The successful candidate will manage executive-level administrative responsibilities, coordinate department-wide organizational activities, and act as a key point of contact between the SVP and both internal and external stakeholders.

Key Responsibilities

• Manage the SVP’s schedule, meetings, travel, communications, and meeting minutes
• Track and ensure follow-ups on key actions and deadlines.
• Act as a liaison between the SVP and both internal and external stakeholders.
• Handle administrative and organizational tasks for the GQA department.
• Assist with budgeting, cost tracking, and financial planning for the department
• Handle invoice processing for suppliers, authorities, and service providers.
• Prepare high-quality presentations, reports, and documents for senior leadership
• Organize departmental events including summits, workshops, and team gatherings.
• Keep GQA pages on United and SharePoint up to date and well-maintained.
• Support internal communications to ensure clear and consistent messaging.

• Proven experience supporting senior leadership or project coordination in a fast-paced environment.
• Strong proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word), SAP, and virtual collaboration tools (e.g., Teams, SharePoint).
• Excellent command of English and German, both written and spoken.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• High level of discretion and professionalism in handling confidential information.
• Proactive, solution-oriented mindset with the ability to anticipate needs and act independently.
• Strong interpersonal skills, emotional intelligence, and cultural sensitivity.
• Resilience and the ability to remain composed under pressure.

 

What We Offer

• Work-life balance: Flexible working hours with the option of mobile working in agreement with your line manager, 30 days of holidays.
• Training: A comprehensive training offer via our own training center or externally.
• Well-being: Health days with lots of health checks and information about your well-being, company medical care including a range of preventive services, such as flu shots, OTHEB employee assistance program. 
• Exciting life on campus: Free gym and sports classes, Rioba coffee bar, canteen with discounted meals for employees, many campus events.
• Discounts: discounted Jobticket as well as discounts in our wholesale stores and at many partner companies.
• Comfort: Good transport connections, free parking spaces, JobBike. 
• Company pension plan: You will receive a contribution to your company pension. 
• Family driven: Three daycare centers for children on campus, support of holiday camps for children of employees.