Scheduled Hours

37.5

Position Summary

The Research Program Manager is a full-time position responsible for managing the administrative, grants, and regulatory backbone of the Irie Research Team’s research portfolio. The Program Manager ensures that sponsored projects, subawards, and study operations are executed efficiently; that IRB and compliance processes are accurate and on-time; and that the team has strong systems for tracking deliverables, documentation, and communication. This role partners closely with the Principal Investigator and supports coordination across staff, student research assistants, and external collaborators. May supervise student employees and research assistants.

Job Description

Implement and manage all aspects of studies/protocols under the direction of study investigators.

Manage grants administration and sponsored projects. Coordinate preparation, tracking, and submission of grant applications, subaward packages, and sponsor-required documentation. Build and maintain reliable trackers for active and pending awards, key personnel, partner contacts, and reporting requirements. Manage subaward workflows end-to-end, including budgets, biosketches, scopes of work, and required institutional forms. Support sponsor communication and follow-up, escalating risks and delays as needed.

 

• Draft study materials, including protocol, intervention materials, and surveys.Draft, submit, and manage IRB documentation, including renewals, amendments, continuing reviews, and supporting materials. Maintain regulatory records and internal compliance tracking to ensure deadlines are met.

• Serve as responsible for BSS/IRB protocol management and documentation for compliance with best practices and requirements of regulatory agencies.

• Develop and maintain systems for required reporting, deliverables, data sharing, and sponsor documentation. Maintain high-quality internal documentation (SOPs, templates, checklists) to improve consistency and reduce operational risk.

• Monitor participants to include documentation and reporting of any adverse events; monitor study protocols to identify any problems or management issues and recommend modifications as appropriate.

• Develop and maintain timelines and milestone trackers for active studies and administrative workstreams. Proactively monitor deadlines, identify slippage early, and propose recovery plans.

• Serve as a liaison with external research partners and support communication between study team members.

• Support meeting logistics, agendas, and follow-up for the PI and team. Use ClickUp as the source of truth for work tracking and meeting preparation. Track decisions, action items, owners, and deadlines to ensure follow-through.

• Assist the study investigators with other tasks associated with the daily operations of the study as needed.

• Support file organization, team infrastructure, and institutional transitions (e.g., file migration, folder naming conventions).

• Perform other duties as assigned.

 

Formalize proposed training protocols for research staff and assist in the hiring, training and ongoing evaluation of staff.

 

• Supervise staff and students involved in the study; assure CITI training requirements, request HRPO approval for adding research team members, grant limited access to participant data, and monitor progress of their assigned tasks. 

• Use Microsoft Word or equivalent spreadsheets, and presentations, Adobe Suite programs for progress reports, oral presentations, and publications.

• Work with communications staff and management to create communications plans for projects in the portfolio.

• Conduct searches in academic search databases

• Performs other duties as assigned.

 

Working Conditions:

Job Location/Working Conditions

• Normal office environment.

• Ability to move to on and off-campus locations

Physical Effort

• Typically sitting at a desk or table.

• Repetitive wrist, hand or finger movement
   

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Project Management Or Research (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Three years of project management, grants management, or research experience.
• Experience supporting NIH or other federal grant submissions, including multi-site collaborations and subawards. Experience creating administrative systems (SOPs, templates, trackers, meeting rhythms). Experience supervising or coordinating student employees or junior research staff. Demonstrated ability to translate ambiguous requests into concrete tasks, timelines, and deliverables.
• Experience using ClickUP which is the platform used by the team or similar productivity/task-tracking platforms.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accountability, Behavior Interventions, Data Analysis, Deadline Management, Detail-Oriented, Group Presentations, Interpersonal Communication, Learning Quickly, Manuscript Writing, Microsoft Office, Multitasking, Oral Communications, Organizing, Prioritization, Research Designs, SAS System, Software Program, SPSS Data Analysis, Statistical Analysis, Team Collaboration, Written Communication

Grade

R10

Salary Range

$48,000.00 - $86,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.