HR Payroll Supervisor UK

This is a hybrid role. Upon agreement between you and your supervisor, you are entitled to a flexible arrangement where you will be able to split your time between working from the office and working remotely.

Fresenius Medical Care core values:

Your responsibilities:

• Act as SME for UK payroll processes, legislation, and payroll compliance

• Ensure accurate and timely payroll processing in cooperation with vendors and internal stakeholders

• Support payroll year-end activities, statutory reporting, reconciliations, and HMRC-related processes

• Investigate and resolve complex payroll issues including overpayments, underpayments, SSP, pensions, retro calculations, and tax queries

• Review payroll outputs, perform reconciliations, and ensure strong payroll controls and data accuracy

• Monitor payroll integrations, interfaces, file uploads, validations, and resolve system-related issues

• Identify operational risks, recurring payroll issues, and drive continuous process improvements

• Collaborate closely with HR, Finance, Time & Attendance, and payroll providers including SD Worx

• Support payroll accounting activities including accruals, journal validation, costing, and month-end processes

• Provide payroll data and documentation for audits, compliance reviews, and reporting purposes

• Manage payroll escalations professionally while maintaining strong customer focus

• Support and coordinate a small payroll operations team, ensuring adherence to SLAs, controls, and quality standards

• Prepare payroll reports, operational analyses, and reconciliations using advanced Excel skills

Our requirements:

• Strong experience in in-house UK payroll operations

• Experience in a Senior Payroll Specialist or Payroll Supervisor role

• Hands-on experience with SD Worx payroll systems

• Good understanding of payroll processes, including HMRC, pensions, statutory payments, and compliance

• Experience with payroll integrations, interfaces, and data validation

• Understanding of payroll accounting, reconciliations, accruals, and Finance collaboration

• Advanced Excel skills (VLOOKUP/XLOOKUP, pivot tables, data analysis)

• Strong analytical and problem-solving skills

• Ability to work independently in a fast-paced environment

• High attention to detail, ownership, and risk awareness

• Strong communication and stakeholder management skills

• Confidentiality and professionalism in handling sensitive data

Our offer:

• Flexible working hours (start between 6:30 a.m. - 10 a.m.)

• Hybrid working mode (min. 1 day per week in the office)

• Private medical care in LuxMed,

• PZU life Insurance (voluntary insurance)

• Unlimited international travel Insurance (with a global range)

• Benefits System platform (120 points / month for multisport card, cinema tickets, online shopping etc.)

• Language courses reimbursement (up to 70% of course reimbursement)

• Studies reimbursement (up to 50% of study reimbursement)

• Work abroad possibility (up to 30 days / year)

• Recommendation programme (2000 PLN or 2500 PLN for successful recommendation)

• Holiday allowance (up to 800 PLN / year)

• Childcare refund (up to 900 PLN / year)

• Glasses and contact lenses reimbursement (500 PLN per year)

• Occasional gifts (e.g. 1st year anniversary gift)

• Office team building activities and events