Executive Assistant

The Lumber Manufactory (TLM) is building the future of sustainable lumber with next-generation sawmill technology. We design and operate state-of-the-art modular sawmills that produce high-grade dimensional wood products with greater efficiency and less waste. Backed by leading investors including Cantos, Slow Ventures, Susa Ventures, Banter Capital, Humba Ventures, and Ravelin Capital.

We are seeking a highly organized, proactive Executive Assistant to support our leadership team. You'll partner directly with senior executives to manage complex calendar and travel schedules, protect focus time, and keep executive days running seamlessly.

Location: This role is based in the Seattle area and requires office presence 5 days a week.

In This Role, You Will

• Manage complex calendars for multiple senior executives, coordinating meetings, minimizing conflicts, and ensuring strategic use of their time.
• Prepare for meetings by creating agendas, gathering materials, and following up on action items to keep projects moving forward.
• Coordinate travel logistics including flights, accommodations, ground transportation, and itinerary management.
• Manage communications by filtering emails, fielding phone calls, and serving as a trusted liaison between executives, internal teams, and external partners.
• Maintain confidentiality while handling sensitive company information with sound judgment and discretion.
• Support special projects and initiatives by coordinating resources, tracking timelines, and ensuring deliverables stay on schedule.
• Prepare documents, presentations, and reports that support decision-making and external communications.
• Adapt to changing priorities and support team and operational needs as they evolve.

Who You Are

• Proactive and anticipatory. You don't wait to be asked. You see what needs to happen and make it happen.
• Exceptionally organized with advanced time management skills. You manage multiple calendars, priorities, and deadlines without dropping anything.
• Detail-oriented and meticulous. You catch mistakes before they matter and maintain high standards in everything you do.
• A skilled communicator who can shift tone and approach based on audience. You're direct with peers and polished with executives and external partners.
• Comfortable with ambiguity and fast-paced environments. You thrive when priorities shift and you're asked to wear multiple hats.
• Naturally collaborative and a reliable problem-solver. You work well cross-functionally and find solutions before escalating issues.
• Discreet and trustworthy. You handle confidential information appropriately and earn the trust of the executives you support.

Qualifications

• 5+ years of experience as an Executive Assistant, Office Manager, or in a similar high-level administrative role supporting senior executives.
• Proven track record managing complex calendars and coordinating high-level meetings
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), and calendar management tools.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise good judgment with sensitive information.
• Experience with project management or task tracking tools (Asana, Monday.com http://Monday.com, or similar) is a plus.
• High school diploma or equivalent; some college coursework or professional certification in business administration is preferred.

The expected starting annual base salary for this position is $65,000-$85,000, depending on experience and background. Our compensation and benefits package includes comprehensive health coverage, life insurance, and flexible time off. The applicable annual base salary paid to a successful applicant will be determined based on multiple factors, including but not limited to the nature and extent of prior experience and educational background.

We offer competitive compensation and comprehensive benefits, including:

• 100% employer-paid health coverage for employees and dependents (medical, dental, and vision)
• 100% employer-paid life insurance and disability coverage
• Paid time off and company holidays
• The opportunity to help build something from the ground up in an essential, evolving industry

Join our team as we modernize timber from forest to finished product.

The Lumber Manufactory is an equal opportunity employer committed to building an inclusive team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.