Employee Experience Specialist

This is not the Office Manager role where you order coffee and book meeting rooms. And it is not the Culture role where you write decks about values. Workwize is scaling fast, and this role is how that growth feels from the inside. You will own this.

The purpose of the role is simple: The Amsterdam office should feel unmistakably ours, not like any other WeWork floor. Events should feel like Workwize, not like generic team-building copied from a playbook. Onboarding moments, celebrations, offsites, and the small daily details should all reinforce the same thing: this is a company worth being part of.

The method is operational. Tight project plans, clean budgets, managed vendors, reliable execution, and data on what's working. Every cultural output is the result of a well-run operation behind it. You own that operation.

If you want a role where culture is a feeling you talk about, this won't fit. If you want a role where culture is the result of doing the operational work better than anyone else, keep reading.

• You have full ownership of the Amsterdam office and the WeWork relationship. Day-to-day issues are resolved by you without needing escalation.
• You have run at least one company-wide event end to end and have a structured review of what worked and what didn't.
• You have a documented overview of the EX budget, current vendor stack, and the recurring cultural moments throughout the year.
• You have built the rolling events and comms calendar for the next two quarters.

Your first year

• Office attendance is up and people choose to come in. You can show the data behind it.
• Every major event has been planned with intent, executed on time, on budget, and reviewed afterwards. The annual offsite has happened and landed.
• Internal comms across Slack, email, and Notion look and feel like Workwize. Templates are consistent. Cadence is reliable.
• The EX budget is fully owned: forecasted, tracked, and reported with no surprises.
• Vendor relationships are managed proactively, with annual reviews and documented terms.

Key Responsibilities

The office as a destination heading:

• Own the Amsterdam office day-to-day: cleanliness, supplies, atmosphere, meeting rooms, and the WeWork relationship.
• Build programming that gives people reasons to be in: weekly lunches, demo days, Friday socials, themed weeks.
• Bring Workwize identity into the space: branding, signage, swag stations, the small details that make it feel like ours.
• Track office attendance and gather feedback to understand what's working and what isn't.

Events and off-sites:

• Own events end-to-end: planning, vendors, logistics, budget, attendee comms, wrap-up.
• Run a rolling calendar of All Hands, monthly socials, team moments, onboarding lunches, and the annual offsite.
• Brief every event with intent: what we want people to feel, remember, and take away. Then execute against it.
• Review every event after the fact: what landed, what didn't, what changes next time.

Internal comms:

• Own the distribution and formatting of internal communications across Slack, email, and Notion: company updates, event announcements, All Hands follow-ups, onboarding comms.
• Maintain the comms calendar and flag upcoming moments to the People team in advance.
• Maintain templates and formatting standards that feel like Workwize.

Budget, data, and vendor management:

• Own the EX budget across office, events, swag, and cultural initiatives.
• Maintain a simple EX dashboard: spend vs. budget, attendance, event feedback, swag stock.
• Manage external suppliers: WeWork, catering, venues, swag vendors, cleaning.
• Run annual vendor reviews; keep contracts and pricing documented.

Required Skills & Qualifications

• 3-4+ years of experience in Office Management, People Ops, Event Coordination, EA, or Hospitality, ideally in a scale-up.
• Track record of owning a budget end-to-end (planned, tracked, reported), not just spending against one someone else managed.
• Track record of running real events for 50+ people fully owned, not assisted.
• Experience managing external vendors directly: catering, venues, suppliers, facilities.
• Experience working in a fast-paced environment where priorities shift weekly.
• HBO-level working and thinking. Relevant degree (Hospitality, Events, Business, Communications, HR) is a plus, not required.
• Fluent English. Dutch strongly preferred for office and vendor management.
• Slack as a primary working tool, not just messaging.
• Notion or similar (Confluence, Coda). If not Notion specifically, fast learner.
• Google Workspace or Microsoft 365 to a strong working level.
• Excel or Google Sheets at working level: filters, formulas, basic pivots, budget tracking.
• Comfortable building and maintaining a simple dashboard for spend, attendance, and event feedback.
• Familiarity with an HRIS (HiBob, Personio, BambooHR) is a plus.
• Basic design tools (Canva, Figma at entry level) for event materials and comms formatting is a plus

The Right Mindset

• Strong project manager who runs multiple workstreams without dropping balls.
• Detail-oriented, organised, and proactive on communication and status updates.
• Comfortable pushing back on vendors when service is poor. Holds suppliers accountable without escalation.
• Thinks about identity and atmosphere in concrete, operational terms (vendors, formats, rituals, programming), not in abstractions.
• Pragmatic: ships, iterates, improves. Does not over-engineer simple problems.
• Direct, clear communication with cross-functional partners.
• Energy comes from running things well and seeing the result land with people.
• Ownership mentality: treats the office, events, and the EX experience as theirs to make better every week.

This role is not for you if:

• You are looking for a pure culture or strategic People role with execution handled by someone else.
• You see administrative work, budget tracking, and vendor chasing as beneath you.
• You need detailed instructions before you can move. Here, you will often need to figure out the right approach and then go execute it.
• You are looking to use this as a stepping stone into HRBP or strategic People work within a year.

Workwize Offers

• Flexible hybrid work environment.
• Top-notch tools and equipment provided.
• Vibrant, entrepreneurial culture with opportunities for growth.
• Off-sites and multi-yearly team bonding events.
• Team lunches and surprise events to keep things fun.
• Pension scheme.
• Classpass corporate membership.