Planning and Scheduling Lead

In this role, you will be responsible for leading the development, maintenance, and governance of integrated maintenance plans and schedules across the Refinery to ensure that planning and scheduling practices are consistent, accurate, and aligned.  Your leadership will enable informed decision‑making, risk management assessment, economically considered repair strategies and performance tracking.

Responsibilities

Planning & Scheduling Leadership

• Lead the development and maintenance of integrated project and refinery maintenance schedules.
• Establish and enforce planning and scheduling standards, methodologies, and best practices.
• Provide subject matter expertise on planning tools, processes, and controls.
• Ensure alignment between strategic plans, operational plans, and detailed schedules.

Schedule Development & Control

• Develop baseline schedules, including scope, sequencing, dependencies, resource loading and milestones.
• Monitor schedule performance, identify variances, and input corrective actions.
• Manage critical path analysis, schedule risk analysis, and what‑if scenario modelling.
• Maintain version control and auditability of schedules.

Stakeholder & Interface Management

• Partner with Maintenance Managers, Projects, Engineering, Operations, Workshop, Procurement, Warehouse focal points.
• Facilitate planning workshops, schedule reviews, and milestone alignment sessions.
• Communicate schedule status, risks, and recovery strategies clearly to leadership and all stakeholders.

Reporting & Performance Management

• Develop and maintain planning and scheduling dashboards and reports.
• Track milestones, KPIs, and progress against baseline and forecast dates as per Refinery maintenance matrix.
• Support monthly performance reporting, re attainment, compliance, second week accuracy, backlog. Schedule breaker (POP’s).
• Responsible for daily, weekly, monthly compliance and data reporting.

Tools, Systems & Continuous Improvement

• Own and optimise planning and scheduling tools (e.g., Primavera P6, MS Project, JDE, Power BI).
• Drive continuous improvement in planning maturity and schedule reliability.
• Mentor and coach planners and schedulers across the organisation.

About you

Essential

• A minimum Trade Certification.
• Experienced project management.
• Proven experience in a Planning and Scheduling leadership role, ideally within Oil & Gas Industry or similar heavy industry.
• Intermediate to Advanced knowledge of Microsoft Office suite tools (MS Word, MS Excel, MS Project) and Computerised Maintenance Management Systems (CMMS) SAP/ JDE.
• Advanced knowledge in Primavera P6 scheduling software.
• Strong expertise in schedule development, critical path analysis, and progress measurement.
• Advanced proficiency with scheduling tools (Primavera P6 and/or MS Project).
• Strong analytical, problem‑solving, and decision‑making skills.
• Ability to influence stakeholders and lead planning discussions.

Desirable

• Experience in complex projects, maintenance, programs, or asset‑intensive environments.
• Exposure to enterprise‑level planning (Fulltime Employees).
• Experience with Power BI, JDE, or similar reporting tools.

About Viva Energy 

Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that’s how we get the best outcomes. 

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.  

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

Please note: This role is being sourced through Viva Energy Australia; therefore we will not be accepting applications via external recruitment agencies.

Note:  Only applications from candidates who hold full working rights for employment in Australia will be considered.

Applications close Wednesday, 17 June 2026