Finance & Administration Manager

Responsibilities

• To provide support and guidance to the General Manager and Management Team on all matters relating to finance and established business and Group internal controls.
• To manage the accurate and timely preparation, review and submission of the Monthly Management Accounts (MMA) pack- including reliable Next Month and YTG forecasting for set KPIs of Portfolio, Revenue, PBT, Capital Expenditure, State of Service (SOS) and Operating Cash Flow.
• Finance functional reporting line to the Regional Finance Manager and operational reporting line to the General Manager
• To oversee and ensure timely and accurate preparation of the monthly management accounts, forecasts and budgets, and review/analyse these with the General Manager.
• To manage the effective functioning and performance of the Finance, Credit Control, IT and HR functions for the business.
• To manage the successful delivery of set Collections, Days Sales Outstanding (DSO) and Cash targets of the business.
• To ensure that adequate internal controls are in place and functioning within the business.
• Oversee and administer the department’s management development process and ensure policy documents are in line with Group requirements using best practice.
• Adherence to Rentokil Initial’s chosen financial reporting requirements; currently International Financial Reporting Standards (IFRS).
• Adherence to Rentokil Initial’s internal audit standards and key controls.
• Responsible for the integrity of the data entered and reported in the two Finance systems Business Central and Credit Next.
• Responsible for the filing of financial statements, tax and VAT in accordance with local legislation
• Responsible for support and accurate timely delivery of the AOP (Annual Operating Plan) also known as Budget submission annually inclusive of full Budget MMA Pack.
• To be the key liaison with the Internal and External Auditors of the Business
• To review, maintain and improve where applicable the set Business Process Flows and Finance related policies in the Business.
• To oversee the safeguarding of the company assets inclusive of inventory, Vehicle Fleet, IT, Office Equipment, Plant and Machinery.
• To identify colleague training and development needs
• To effectively communicate with the General Manager and Regional Finance Manager on all financial matters as is required under the Company Policies.
• Carry out additional duties and responsibilities that may be assigned to the position from time to time.
• Responsible for the Human Resources function liaising with HR Manager Caribbean for functional oversight
• Regular review, update and / or development of employment documentation of recruited staff.
• Support line managers on disciplinary action and grievance procedures and to identify training needs.
• Responsible for all staff induction and orientation on all HR and admin related policies.
• Human resource policies and procedures are maintained, implemented and communicated in line human resource policies.
• Ensure accurate employee records are maintained and updated regularly.
• Manage the entire employee lifecycle by implementing and maintaining systems related to recruitment, on boarding, case management, staff communication, staff exit management etc.
• Meet the finance and HR related administrative requirements of the Company, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run with integrity.
• Prepare the monthly payroll and payments for staff salaries and / or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and paid.
• Any other work-related duties as needed.
• First Degree in Finance, ACCA or equivalent accounting qualifications
• A minimum of eight (8) years’ experience at management level or similar role
• Computer literacy – Excel, Word and PowerPoint; Google Shets
• People leadership experience with multi-team responsibilities
• Ability to read and interpret accounting and financial reports
• Good presentation & communication skills across all levels (written/verbal/non-verbal)