Executive Assistant

We are seeking a highly capable Executive Assistant to support our CEO, DHL Global Forwarding Türkiye&Lebanon. This position is based in our headquarters in Istanbul, Türkiye, and plays a critical role in ensuring the smooth running of day-to-day executive operations and organizational coordination. In this role, you will partner closely with a senior leader, enabling effectiveness through strong organizational skills, proactive planning, and seamless coordination across teams and stakeholders.

Key Responsibilities

• Deliver proactive and high-quality administrative and executive support on a daily basis
• Manage and optimize the executive calendar, including meeting coordination, preparation of materials, and follow-up on action items
• Act as a key liaison between the executive, leadership team, and internal/external stakeholders
• Organize travel arrangements end-to-end for the executive level
• Coordinate and manage the CEO’s driver, ensuring smooth and timely transportation arrangements
• Plan and support internal and external events such as town halls, leadership meetings, workshops, and social gatherings
• Collaborate with other Executive Assistants at regional and global levels to ensure alignment and coordination
• Support various projects and initiatives in collaboration with HR, corporate communication, administrative teams and other relevant stakeholders
• Ensure office resources and supplies are maintained for the executive level
• Build strong, trust-based relationships with senior leaders and stakeholders
• Maintain strict confidentiality and handle sensitive information with discretion
• Ensure compliance with company policies and uphold organizational values

Knowledge, Skills & Experience

• Bachelor’s degree, with approximately 8 - 10 years of experience supporting senior leaders, preferably in multinational and matrix organizations
• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• A solution-oriented mindset and ability to stay composed under pressure
• Good understanding of compliance frameworks and corporate policies
• High attention to detail and commitment to delivering high-quality work
• Excellent communication, interpersonal, and stakeholder management skills
• Advanced verbal and written communication skills in English and Turkish, German is an asset
• Tech-savvy with proficiency in MS Office applications and collaboration tools; open to using AI-enabled solutions and adopting new digital technologies #LI-TUR