Branch Administrator

About this Opportunity: This role provides operational and administrative support to help ensure daily activities run smoothly and efficiently. Responsibilities include coordinating schedules, maintaining records and documentation, supporting internal teams, preparing reports, and assisting with general administrative tasks. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while delivering strong communication and customer service.

Responsibilities

• Dispatch cranes, operators, support equipment, and personnel to meet customer needs.
• Maintain various training and certification records, cross-referencing for operational purposes.
• Assist in administrative duties involving onboarding and training.
• Ensure operators are dispatched according to the union collective agreement.
• Secure applicable site permit applications for crane travel and personnel.
• Identify, gather, and track chargeable expenditures for customer billing.
• Updates crane operator schedules in a timely manner.
• Communicates effectively with other regional Dispatch / Administrators (including maintenance department and transport division).
• Scan and file documentation as required.
• Attend relevant planning and financial meetings as required.
• Verify accuracy in individual timesheets and cross-reference those with applicable LEMs/CWO.
• Reconciles credit card and fuel statements
• Distributes and updates the information on shared drive regarding credit cards and fuel statements.
• Creates a variety of documents including memos, letters, presentations, spreadsheets, and reports.
• Ensures that the work area is clean, secure, and well maintained.

Requirements

• 3–5 years of experience in a similar administrative or operational role.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Highly motivated self-starter who requires minimal direction.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective communicator with the ability to work with staff and customers at all levels, both verbally and in writing.
• High attention to detail and sound judgment.
• Demonstrated ability to lead, mentor, or support team members.
• Strong time management skills with flexibility to work additional hours during peak periods (minimum 40 hours/week; overtime will be seasonally required).
• Maintains safety as highest priority.
• Ability to work remotely, as required.
• Reliable transportation and a valid driver’s license.

In June 2024, NCSG Crane and Heavy Haul was acquired by Barnhart Crane and Rigging. The integration of NCSG to Barnhart has allowed greater opportunities for employment and access to additional resources, including specialized rigging. Building on NCSG’s legacy of superior customer service in 9 locations throughout Western Canada, Barnhart Canada is poised for tremendous growth in the specialty rigging, heavy lift and transportation industry.

PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER – Barnhart has built a reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in North American industry.

NETWORK – Barnhart has built teams that form one of our industry’s strongest networks of talent and resources with over 70 branch locations across North America working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE – Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

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