Administrative Associate III

Job Title

Administrative Associate III

Agency

Prairie View A&M University

Department

College Of Juvenile Justice

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

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Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Works under general supervision and provides complex administrative support work for the College of Juvenile Justice.

Responsibilities:

• Maintain the dean's schedule; arrange the dean’s travel; maintain a college calendar of tasks, events, and meetings to advise the dean accordingly; offer excellent customer service, problem-solving, and creativity; represent the dean as required.

• Serve as the college’s leave administrator; serve as a backup to the college's budget specialist for some of those duties; enter accounts payable/ receivables to pay vendors in FAMIS; conduct college equipment inventories; manage departmental inventory/key(s)/supplies; college vehicle reporting, maintenance schedule, and utilization; do purchases and required related reconciliations for the dean's office; draft college contracts and agreements on behalf of the dean and monitor these executions and expiration dates for timely extensions as necessary.

• Organize and host college events, retreats, and meetings on behalf of the college and dean's office; prepare agendas and produce meeting minutes; assist dean with alumni relations, tracking, and reporting; supervise college student ambassadors; custodian of required college documents and records (e.g. hiring); oversight of faculty and staff timely completion of required training; assistant building manager responsible for incident reports, following up on the progress of repairs; and maintaining the schedule of building space use requests.

• Lead administrative assistant amongst the college’s administrative assistants responsible for their ongoing training and support; build relations with key staff and personnel across campus (e.g. Budget/Payroll, Human Resources, Academic Affairs, other administrative assistants) toward the timely completion of tasks and performance of job duties.

• Performs other duties as assigned.

Required Education & Experience:

• High school diploma or equivalent.

• Three years of related experience.

Required Knowledge, Skills & Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Ability to work with sensitive information and maintain confidentiality.

• Strong interpersonal and organizational skills.

Job Posting Close Date:  

• 04/08/2026

Required Attachments: 

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional. 

• Resume or Curriculum Vitae 

• Cover Letter 

Application Submission Guidelines:  

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. 

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. 

Background Check Requirements: 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.