Accounting Assistant III

Job Title

Accounting Assistant III

Agency

Texas A&M International University

Department

Business Office

Proposed Minimum Salary

$14.43 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

         

The Accounting Assistant III, under general supervision, performs advanced fiscal and clerical tasks in maintaining accounting records for assigned department or office.

         

Essential Duties and Responsibilities

• Processes vouchers and invoices.

• Analyzes financial data and compiles financial reports.

• Checks fiscal documents, closes books, and performs audits.

• Trains and provides guidance to bookkeeping and accounting clerical personnel.

• Locates and corrects problems in records kept by other employees.

• Provides advice and compiles data for budget preparation.

• Serves as liaison between assigned departments.

• Resolves problems with vendors regarding departmental accounts.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

         

Additional Duties and Responsibilities

• Attend to all visitors that walk into the office.

• Disburse checks, travel cards, gift cards, etc.

• Incoming mail - Pick up/drop off mail, date stamp receipt and distribute.

• Scan and file documents daily.

• File documents and maintain files for all accounts payable documents. 

         

Minimum Requirements

• Education – High School diploma.  

• Experience – Four years of related experience.

         

Knowledge and Abilities

         

Knowledge of:         

• Word processing, spreadsheet, and database applications.

• Financial transactions.

         

Ability to:

• Multitask and work cooperatively with others.

• Analyze financial information.

• Work with sensitive information and maintain confidentiality.

Preferred Knowledge and Abilities

• Work with sensitive information and maintain confidentiality.

                   

Licensing / Professional Certification - None

         

Physical Requirements – General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

         

This position generally does not supervise employees.

Other Requirements

• Position requires on campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $14.43/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials.  The software does not allow you to “Save” your application and return to complete the process at a later time.  The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume

• Cover Letter

• 3 -5 professional references and their full contact information

• Unofficial transcripts (if applicable)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.