Billing and Posting Clerk Resume Example
Professional resume template and tips for Billing and Posting Clerk positions
Are you detail-oriented with a knack for numbers and considering a role as a Billing and Posting Clerk? This guide provides a practical overview of this essential administrative career, where you’ll verify billing data, prepare invoices using tools like QuickBooks or MEDITECH, and resolve accounting discrepancies. We’ll break down the daily tasks, from posting stop-payment notices to operating billing software, and detail the specific skills you need, including mathematics, critical thinking, and proficiency in Microsoft Office and specialized accounting platforms. You’ll also find targeted advice for highlighting your expertise in customer service and data management on your resume. Use this resource to understand the role and learn how to build a strong application with Mokaru.
JENNIFER BAILEY
Professional Summary
Billing and Posting Clerk with 5+ years in B2B manufacturing finance. Reconciled over 2,500 monthly invoices, reducing account discrepancies by 15% annually. Proficient in QuickBooks for ledger management and Microsoft Office for financial reporting.
Skills
Experience
- Led implementation of Epic Systems billing module, training 5 junior clerks and reducing departmental processing errors by 25% in six months
- Directed a critical month-end reconciliation project, utilizing advanced Excel functions to resolve $50,000 in billing discrepancies and ensure audit compliance
- Streamlined invoice preparation by creating standardized templates in QuickBooks, improving team efficiency by 15% and enhancing overall data accuracy
- Owned the bi-weekly payroll billing cycle, collaborating with HR to verify data and ensuring timely, accurate processing for over 500 employees
- Resolved complex patient account discrepancies by cross-referencing MEDITECH records, directly contributing to a 20% reduction in billing-related customer complaints
- Designed and presented a quarterly billing accuracy report using PowerPoint, highlighting key metrics and providing actionable insights for the admin team
- Executed daily posting of payments and adjustments in QuickBooks with 99% accuracy, supporting senior clerks in maintaining up-to-date financial records
- Verified and processed over 100 invoices weekly using Excel, actively listening to supervisor feedback to improve speed and attention to detail
Education
Certificates
- Microsoft Office Specialist (MOS)
- Certified Administrative Professional (CAP)
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What does a Billing and Posting Clerk do?
The main tasks you will perform as a Billing and Posting Clerk:
- Verify accuracy of billing data and revise any errors.
- Resolve discrepancies in accounting records.
- Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
- Operate typing, adding, calculating, or billing machines.
- Post stop-payment notices to prevent payment of protested checks.
What skills do you need as a Billing and Posting Clerk?
Employers hiring for Billing and Posting Clerk positions look for candidates with a strong combination of technical and soft skills. Here are the most important skills to highlight on your resume:
What knowledge areas are important for a Billing and Posting Clerk?
To stand out, highlight your understanding of these areas:
How do I write a great Billing and Posting Clerk resume?
A strong Billing and Posting Clerk resume should demonstrate your impact in the HR & Admin sector.
Use relevant keywords
ATS systems scan for specific terms. Include these keywords naturally throughout your resume:
Quantify your impact
When describing how you "verify accuracy of billing data and revise any errors", include metrics like percentages, team sizes, budgets, or project scope to demonstrate real results.
Showcase technical proficiency
Highlight hands-on experience with Microsoft Excel, Microsoft Word, Microsoft Office software and any administrative certifications that validate your expertise.
Match the experience level
For Billing and Posting Clerk roles, employers typically expect usually requires trade school, apprenticeship, or 2-year degree. Highlight matching qualifications prominently at the top of your resume.
Do
- +Highlight verifying billing data accuracy in Microsoft Excel to prevent errors.
- +Show resolving accounting discrepancies using Microsoft Office software tools.
- +Detail preparing invoices and recording amounts in Microsoft Word efficiently.
Don't
- -Omit specific tools like Excel for data verification tasks.
- -Use vague terms instead of concrete tasks like preparing invoices.
- -Ignore mentioning Outlook for communication in HR and Admin sectors.
Example bullet points
Here are some strong bullet points you could adapt for your Billing and Posting Clerk resume:
- Led implementation of Epic Systems billing module, training 5 junior clerks and reducing departmental processing errors by 25% in six months
- Directed a critical month-end reconciliation project, utilizing advanced Excel functions to resolve $50,000 in billing discrepancies and ensure audit compliance
- Streamlined invoice preparation by creating standardized templates in QuickBooks, improving team efficiency by 15% and enhancing overall data accuracy
How to use AI to improve your Billing and Posting Clerk resume
AI tools like ChatGPT can be incredibly helpful when crafting your Billing and Posting Clerk resume. They can help you brainstorm achievements, rephrase bullet points for impact, identify missing keywords, and tailor your content to specific job descriptions.
However, AI is not perfect. Always proofread the output carefully. AI can sometimes make factual errors, use generic language, or miss the nuances of your specific experience. Think of AI as a helpful assistant, not a replacement for your own judgment.
AI Resume Prompt
You are a senior recruiter with 15+ years of experience in technical hiring and resume optimization. You have reviewed thousands of resumes for Billing and Posting Clerk positions and know exactly what hiring managers and ATS systems look for.
Your task:
Analyze my resume for a Billing and Posting Clerk position and provide concrete, actionable feedback to maximize my chances.
Job description:
[paste the job description here]
Provide feedback on the following:
- Match analysis: Which requirements from the job description ARE and ARE NOT reflected in my resume?
- Quantification: Which bullet points lack concrete numbers/metrics? Provide examples of how I can rewrite them.
- Keywords: Which technical terms from the job description (such as Microsoft Excel, Microsoft Word, Microsoft Office software, etc.) are missing or could be more prominent?
- Impact statements: Rewrite my 3 weakest bullet points using the STAR format (Situation, Task, Action, Result)
- ATS optimization: What adjustments will increase my score in Applicant Tracking Systems?
- Priorities: Give me a top-5 of changes that will make the biggest difference, ranked by impact.
Be direct and critical - I want honest feedback, not compliments.
Why use Mokaru instead? At Mokaru, we have invested extensive research into our AI prompts and continuously update them based on recruiter feedback and ATS testing. Our AI resume builder handles the complexity for you: optimizing for ATS systems, matching job descriptions, and ensuring professional formatting, so you can focus on landing interviews.
Billing Clerk Resume Example
Looking for a Billing Clerk resume instead? The skills and experience are very similar to a Billing and Posting Clerk. Here is an example you can use as inspiration:
MEGAN CLARK
Summary
Billing and Posting Clerk with 5+ years in B2B manufacturing finance. Reconciled over 2,500 monthly invoices, reducing account discrepancies by 15% annually. Proficient in QuickBooks for ledger management and Microsoft Office for financial reporting.
Skills
Experience
- Led implementation of Epic Systems billing module, training 5 junior clerks and reducing departmental processing errors by 25% in six months
- Directed a critical month-end reconciliation project, utilizing advanced Excel functions to resolve $50,000 in billing discrepancies and ensure audit compliance
- Streamlined invoice preparation by creating standardized templates in QuickBooks, improving team efficiency by 15% and enhancing overall data accuracy
- Owned the bi-weekly payroll billing cycle, collaborating with HR to verify data and ensuring timely, accurate processing for over 500 employees
- Resolved complex patient account discrepancies by cross-referencing MEDITECH records, directly contributing to a 20% reduction in billing-related customer complaints
- Designed and presented a quarterly billing accuracy report using PowerPoint, highlighting key metrics and providing actionable insights for the admin team
- Executed daily posting of payments and adjustments in QuickBooks with 99% accuracy, supporting senior clerks in maintaining up-to-date financial records
- Verified and processed over 100 invoices weekly using Excel, actively listening to supervisor feedback to improve speed and attention to detail
Education
Certifications
- Microsoft Office Specialist (MOS)
- Certified Administrative Professional (CAP)
Build Your Billing Clerk Resume
Create a professional, ATS-optimized resume tailored for Billing Clerk positions in minutes.
Frequently Asked Questions
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