Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description

We are looking for a Facilities Coordinator to support the effective delivery of day-to-day facilities management services. This role acts as a key on-site point of contact for employees, visitors, vendors, and service partners.
You will coordinate operational activities to ensure a safe, efficient, and high-quality workplace environment. The position supports the Facility Manager with operational, administrative, and financial tasks. You will play an active role in vendor coordination, issue resolution, and service improvement initiatives.
A strong customer-service mindset and attention to detail are essential for success. This is a hands-on role within a dynamic office environment.

Key Responsibilities

• Coordinate daily facilities operations and support the Facility Manager with site activities
• Act as the first point of contact for employees, visitors, and service providers
• Log, monitor, and close requests and issues through the ticketing system
• Coordinate vendors and contractors, monitoring service delivery and performance
• Conduct regular site inspections to identify risks and ensure safety compliance
• Support health & safety, cleaning, and operational audits
• Prepare meeting rooms and support front-of-house and workplace services
• Manage mail, deliveries, and general office services
• Raise purchase orders, support invoice processing, and track operational costs
• Order and manage office consumables and supplies
• Maintain accurate documentation and ensure audit-ready processes
• Support ad-hoc facility projects and continuous improvement initiatives

Requirements

• Experience in facilities coordination, office operations, hospitality, or a related field
• Strong communication and customer service skills
• Ability to manage multiple tasks in a fast-paced environment
• Proactive, reliable, and solution-oriented approach
• Good organizational skills with attention to detail
• Confidence working with vendors and internal stakeholders
• Basic understanding of health & safety and workplace compliance
• Comfortable using ticketing, financial, and office systems
• Ability to remain calm and professional under pressure
• Team-oriented mindset with a high level of accountabilities

What You'll Receive

• Employment contract
• Competitive benefits package including private healthcare, and life insurance
• Opportunity to work in a professional, stimulating, and challenging multinational environment
• Clear long-term career progression opportunities
• Freedom to demonstrate your own initiatives
• Access to comprehensive training and development programs
• Friendly and supportive company culture

Location:

On-site –Budapest, HUN

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.