Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Facilities Coordinator to join our Integrated Facilities Management (IFM) business line in Prague.
This role proactively supports the Facility Manager and Hub Manager in the day-to-day delivery of facility management services.
You will play a key role in ensuring smooth office operations, reception services, and associated workplace services, including events.
The position acts as a primary point of contact for suppliers, vendors, and office employees.
You will support financial processes, operational coordination, and service quality across the site.
A strong focus on safety, customer experience, and continuous improvement is essential.
This is a hands-on, operational role within a dynamic corporate environment.

Key Responsibilities

• Support the Facility Manager and Hub Manager in daily facility management and reception operations
• Act as the first point of contact for suppliers, vendors, and internal employees
• Coordinate mail management, meeting room setup, and front-of-house services
• Ensure timely response to requests, emails, and tickets logged in the ticketing system
• Raise purchase orders, process invoices, manage accruals, and close or cancel open POs in line with finance guidelines
• Conduct regular site inspections, identify risks, and maintain documented audit reports
• Support cleaning services, H&S audits, and attend HSE audits as required
• Monitor vendor performance against KPIs, hold regular meetings, and maintain written records
• Communicate and cooperate with the client and landlord regarding facility-related matters
• Order and manage consumables such as stationery, beverages, and office supplies
• Ensure compliance with safety standards, chemical handling procedures, and unobstructed escape routes
• Drive continuous improvement by implementing service enhancements and cost-saving initiatives

Requirements

• Strong communication skills with the ability to adapt messaging to different audiences
• Customer-focused mindset with attention to detail and service quality
• Ability to manage multiple priorities in a fast-paced office environment
• Proactive attitude with the ability to take initiative and share knowledge
• Good organizational skills and ability to follow financial and operational processes accurately
• Confidence working with ticketing systems, invoicing, and purchase orders
• Ability to work effectively with vendors, landlords, and internal stakeholders
• Awareness of health, safety, and workplace compliance standards
• Professional, calm, and solution-oriented approach
• Strong IT literacy and comfort with workplace systems and tools

What We Offer

• Private healthcare coverage
• Financial compensation in place of meal vouchers
• Multisport card
• Four sick days and additional time off when public holidays fall on weekends
• Stability and professional growth opportunities within a global organization

Location:

On-site –Prague, CZE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.