Accounts Payable Supervisor

Core Accounts Payable Operations 

• Supervise onsite invoice intake activities, including mailroom coordination, physical invoice handling, scanning, OCR exception resolution, and ingestion monitoring. 

• Oversee processing of invoices across plant, freight, corporate, and utility payables, ensuring proper 2way and 3way matching, tolerance validation, and approval routing. 

• Perform and supervise OxyChem retained payment support activities, including:  

• Physical check return reconciliation 

• Check void and reissue support 

• Monitoring and resolution of failed or returned payments 

• Support escheatment and unclaimed property activities, including dormant property identification, due diligence coordination, and audit support. 

• Enforce OxyChem policies for T&E and Purchasing Card (PCard) programs, including audit exception review, delinquency follow-ups, refund enforcement, and employee separation processing. 

• Maintain audit ready documentation and provide invoice copies, screenshots, and control evidence for internal and external audits. 

• Supervise and monitor third-party execution of high-volume transactional activities, including:  

• Invoice processing and exception handling 

• Payment run preparation support 

• Vendor inquiry resolution 

• Reconciliation and reporting activities 

• Review work output for accuracy, completeness, and compliance with OxyChem procedures before acceptance. 

• Act as the first level escalation point for operational issues, quality concerns, and service delivery gaps. 

• Ensure adherence to separation of duties requirements, approval protocols, and escalation thresholds. 

• Coordinate daily workflows, priorities, and handoffs between onshore and offshore teams. 

Team & Leadership Training 

• Provide day to day coaching, guidance, and performance feedback to AP team members. 

• Support onboarding, training, and knowledge transfer for new hires and third-party resources. 

• Reinforce standard operating procedures, internal controls, and escalation protocols. 

• Promote a culture of accountability, accuracy, and service excellence. 

Process Monitoring & Continuous Improvement 

• Monitor operational KPIs including invoice aging, exception volumes, payment issues, backlog trends, and rework rates. 

• Identify recurring issues and recommend process improvements or training needs to the Accounts Payable Manager. 

• Support system and process enhancements across SAP S/4HANA, VIM, Ariba, Concur, FileNet, and related tools. 

• Assist with stabilization and continuous improvement initiatives following transitions or system changes. 

Qualifications 

• 3–5 years of Accounts Payable experience, preferably in a high-volume or hybrid delivery environment 

• Prior lead or supervisory experience strongly preferred 

• Working knowledge of SAP S/4HANA, VIM, Ariba, Concur, FileNet, and bank portals 

• Strong understanding of internal controls, separation of duties, and compliance requirements 

• High attention to detail and strong problem-solving skills